The Authorization Letter To Claim Graduation Picture is a essential document in the UAE educational sector when a graduate cannot personally collect their graduation photographs. This document becomes necessary in situations where students have relocated, are unable to visit the institution due to work commitments, or have returned to their home countries after graduation. The letter must comply with UAE Civil Code requirements regarding authorization and agency, particularly Federal Law No. 5 of 1985. It should contain clear identification of both the authorizing student and the authorized representative, specific details about the photographs to be collected, and the duration of authorization. Educational institutions in the UAE typically require this document to ensure secure and proper handling of graduation memorabilia, protecting both the institution and the student's interests.
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1. Date and Place: Current date and location where the letter is being written
2. Authorizing Party Details: Full name, Emirates ID number, and contact details of the student granting authorization
3. Authorized Party Details: Full name, Emirates ID number, and contact details of the person being authorized to collect the pictures
4. Purpose of Authorization: Clear statement of the specific authorization being granted (collecting graduation pictures)
5. Scope of Authorization: Details of what exactly the authorized person can do (e.g., collect, sign for, transport the pictures)
6. Duration of Authorization: Validity period of the authorization
7. Declaration: Statement confirming the authorization is given willingly and in sound mind
8. Signature Block: Space for signatures of the authorizing party, authorized party, and witnesses
1. Special Instructions: Any specific instructions for collecting or handling the pictures, used when there are particular requirements
2. Revocation Clause: Statement about the right to revoke the authorization, included when the authorization period is longer than standard
3. Language Declaration: Statement confirming understanding if the letter is bilingual Arabic/English, used when either party primarily speaks Arabic
4. Educational Institution Details: Specific details about the university/college, included when required by the institution
1. Copy of Emirates ID: Attached copies of Emirates ID cards of both parties
2. Student ID Card: Copy of student identification card as proof of enrollment
3. Graduation Confirmation: Copy of graduation confirmation or certificate if required by the institution
4. Picture Order Details: List or receipt of ordered pictures if multiple items need to be collected
Relevant legal definitions
Clauses
Relevant Industries
Education
Photography
Legal Services
Administrative Services
Documentation Services
Relevant Teams
Academic Administration
Student Services
Legal Affairs
Documentation
Graduate Services
Administrative Services
Photography Services
Student Affairs
Records Management
Relevant Roles
University Registrar
Academic Administrator
Student Services Coordinator
Documentation Officer
Legal Administrator
Graduation Coordinator
Photography Services Manager
Student Affairs Officer
Administrative Assistant
Legal Compliance Officer
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