The Letter of Authorization to Release Vehicle is a crucial document in UAE vehicle transactions where the owner cannot personally handle the vehicle release or collection. This document, compliant with UAE Federal Traffic Laws and RTA regulations, enables smooth transfer of vehicle possession while protecting all parties' interests. It must include specific details such as the vehicle identification, owner information, authorized person's details, and the scope of authorization. The letter is commonly used in situations involving dealership services, vehicle maintenance release, corporate fleet management, or when personal circumstances prevent the owner from being present. UAE jurisdiction requires the document to be properly formatted, potentially notarized, and sometimes accompanied by Arabic translation.
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1. Letter Header: Date, recipient details (dealership/authority name and address), and reference number if applicable
2. Subject Line: Clear indication that this is an Authorization Letter for Vehicle Release
3. Authorizer Details: Full name, Emirates ID number, contact details, and address of the person giving authorization
4. Authorized Person Details: Full name, Emirates ID number, and contact details of the person being authorized
5. Vehicle Details: Complete vehicle information including make, model, year, color, chassis number, and plate number
6. Authorization Statement: Clear statement of the authority being granted and its scope
7. Duration of Authorization: Validity period of the authorization
8. Declaration: Statement confirming the authorizer's legal capacity to grant this authorization
9. Signature Block: Space for authorizer's signature, date, and contact information
1. Corporate Authorization: Additional section required when the vehicle is company-owned, including company details and authorized signatory information
2. Witness Section: Space for witness details and signatures, recommended for additional verification
3. Special Instructions: Any specific conditions or instructions for the vehicle release
4. Translation Notice: Required when the letter needs to be in both Arabic and English
5. Power of Attorney Reference: Required when the authorization is being given by someone acting under a Power of Attorney
1. Copy of Emirates ID: Authenticated copies of Emirates IDs for both authorizer and authorized person
2. Vehicle Registration Card: Copy of current vehicle registration card
3. Insurance Documents: Copies of valid insurance documentation if relevant to the release
4. Corporate Documents: Trade license and authorization documents if vehicle is company-owned
5. Power of Attorney: Copy of Power of Attorney document if applicable
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Insurance
Banking & Finance
Logistics
Car Rental
Corporate Services
Public Sector
Relevant Teams
Legal
Operations
Fleet Management
Administration
Compliance
Documentation
Transport Operations
Customer Service
Risk Management
Vehicle Registration
Relevant Roles
Fleet Manager
Operations Manager
Administrative Officer
Legal Counsel
Compliance Officer
Vehicle Registration Officer
Transport Coordinator
Logistics Manager
Corporate Services Manager
Dealership Manager
Customer Service Representative
Documentation Specialist
Risk Management Officer
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