The Lost Bill of Lading document is a critical instrument in maritime trade when the original bill of lading cannot be presented for cargo release. Under UAE law, particularly Federal Law No. 26 of 1981 (Maritime Commercial Law), specific procedures must be followed to protect all parties' interests when original shipping documents are lost. This document serves as both a formal declaration of loss and a legally binding indemnity, typically requiring support from a bank guarantee to protect the carrier's interests. It must detail the circumstances of loss, provide comprehensive cargo identification, and include specific undertakings required by UAE legislation. The document is particularly relevant in the UAE's busy ports, where efficient cargo release procedures are essential for international trade operations while maintaining legal compliance and security.
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1. Letter Header: Contains sender's details, recipient's details (shipping company/carrier), date, and reference to the lost bill of lading number
2. Subject Line: Clear identification that this is regarding a lost bill of lading, including vessel name, voyage number, and cargo details
3. Declaration of Loss: Formal statement declaring that the original bill of lading has been lost or misplaced, including when and how the loss was discovered
4. Cargo Identification: Detailed description of the cargo, including quantity, type, marks, numbers, and container details if applicable
5. Voyage Details: Information about the vessel, voyage number, port of loading, and port of discharge
6. Request for Delivery: Formal request for the release of cargo without presentation of the original bill of lading
7. Indemnity Statement: Comprehensive indemnity clause protecting the carrier against all claims, losses, and liabilities
8. Bank Guarantee Reference: Reference to the accompanying bank guarantee or security being provided
9. Undertaking: Commitment to return the original bill of lading if found and to not use it for any purpose
10. Governing Law Statement: Clear statement that the document is governed by UAE law
11. Signature Block: Space for authorized signatory details and signature
1. Multiple Bill Declaration: Required when multiple bills of lading are lost for the same shipment
2. Customs Authorization: Required when specific customs clearance authority needs to be granted
3. Third Party Authorization: Used when a party other than the original consignee is authorized to collect the cargo
4. Insurance Declaration: Statement regarding cargo insurance coverage, required by some carriers
5. Previous Attempts Declaration: Required when there have been previous attempts to locate the original bill of lading
1. Bank Guarantee: The original bank guarantee document providing security for the indemnity
2. Copy of Lost Bill of Lading: Non-negotiable copy of the lost bill of lading if available
3. Commercial Invoice: Copy of commercial invoice relating to the shipment
4. Company Registration Documents: Copies of company registration and authorization documents of the requesting party
5. Letter of Authority: Authorization letter if the request is made by a party other than the original consignee
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