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Academic Rejection Letter

Academic Rejection Letter Template for Austria

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Key Requirements PROMPT example:

Academic Rejection Letter

"I need an Academic Rejection Letter for a senior professor position at our Vienna medical university, which must include specific feedback about the candidate's research background and maintain the option for future collaboration on our upcoming March 2025 research project."

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Document background
The Academic Rejection Letter is a crucial document used by Austrian educational institutions when concluding their recruitment processes. It serves as the formal communication channel for notifying unsuccessful candidates about the outcome of their application. Under Austrian law, particularly the Universit盲tsgesetz 2002 and Equal Treatment Act, such communications must be handled with appropriate care and professionalism. The letter typically includes acknowledgment of the application, the decision outcome, and may contain optional elements such as feedback or encouragement to apply for future positions. This document must be drafted in compliance with GDPR requirements regarding personal data handling and Austrian labor laws concerning fair treatment in recruitment processes.
Suggested Sections

1. Letterhead and Date: Official university/institution letterhead including full contact details and current date

2. Recipient Details: Applicant's full name and address

3. Reference Line: Position reference number and/or title of the position applied for

4. Salutation: Formal greeting using the appropriate academic titles as per Austrian custom

5. Acknowledgment: Thank the candidate for their application and time invested in the process

6. Decision Communication: Clear and direct but polite statement of the rejection decision

7. Closing: Professional closing with signature block including name and title of the sender

Optional Sections

1. Reason for Decision: Brief, generalized explanation for the decision, used when appropriate and when it won't create legal liability

2. Constructive Feedback: Generic positive feedback about the candidate's qualifications, used when wanting to maintain a positive relationship

3. Future Opportunities: Invitation to apply for future positions, used when the candidate was strong but not selected for this specific role

4. Application Documents: Information about returning or destroying application documents, used when physical documents were submitted

5. Data Protection Notice: Information about handling of personal data, used when not previously communicated in the application process

Suggested Schedules

1. Internal Assessment Form: For internal records only - documents the key reasons for rejection and evaluation scores

2. Equal Opportunity Documentation: For internal records only - confirms compliance with equal opportunity requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses












Relevant Industries

Higher Education

Research & Development

Education Administration

Scientific Research

Academic Medicine

University Services

Technical Education

Professional Education

Relevant Teams

Human Resources

Academic Affairs

Faculty Administration

Recruitment

Legal Affairs

Department Administration

Dean's Office

Research Administration

Relevant Roles

Department Head

Dean

Professor

Associate Professor

Research Director

Faculty Director

HR Director

Recruitment Manager

Academic Affairs Manager

Department Administrator

HR Specialist

Faculty Secretary

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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