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A Business Confirmation Letter is a crucial document in Austrian business practice, used to formally document and confirm business arrangements, transactions, or agreements between parties. This document type is particularly important in the Austrian legal framework, where written confirmation of business arrangements carries significant weight under the UGB (Austrian Commercial Code) and related commercial laws. It serves multiple purposes: documenting the exact terms agreed upon, preventing future disputes, and providing a clear reference point for all parties involved. The letter typically includes key transaction details, terms, conditions, and any specific requirements agreed upon by the parties. While less formal than a full contract, it still carries legal significance under Austrian law and is commonly used in various business contexts, from simple purchase confirmations to more complex business arrangements.

1. Letter Header: Company letterhead, date, reference number, and recipient's full address details

2. Subject Line: Clear indication of the letter's purpose and any reference numbers

3. Opening Salutation: Formal greeting with the recipient's name and title

4. Transaction Reference: Clear reference to the specific business transaction or agreement being confirmed

5. Key Terms Confirmation: Explicit confirmation of the essential terms agreed upon (e.g., prices, quantities, delivery terms)

6. Timeline and Dates: Confirmation of key dates, deadlines, and duration of the agreement

7. Next Steps: Clear statement of any immediate actions required from either party

8. Closing Statement: Formal closing with invitation to contact if any clarification is needed

9. Signature Block: Company representative's signature, name, title, and company details