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The Client Consent Letter is a crucial document required when organizations need to obtain explicit consent from clients for processing personal data in Austria. This document is particularly important in contexts where consent is the legal basis for data processing under GDPR Article 6(1)(a) and the Austrian Data Protection Act. The letter must be drafted to ensure compliance with both EU-wide and Austrian-specific data protection requirements, including clear articulation of processing purposes, data subject rights, and withdrawal procedures. It's commonly used when initiating new client relationships, updating existing consent arrangements, or when new processing activities are introduced. The document should be written in clear, simple language and must explicitly outline all intended data processing activities to ensure valid consent under Austrian law.

1. Letter Header: Professional letterhead, date, and recipient details

2. Subject Line: Clear indication of the letter's purpose

3. Introduction: Identification of the service provider and context of the consent request

4. Purpose of Processing: Clear explanation of what personal data will be processed and why

5. Scope of Consent: Detailed description of what the client is consenting to

6. Data Subject Rights: Explanation of the client's rights under GDPR and Austrian law

7. Withdrawal Information: Clear explanation of the right to withdraw consent and process

8. Contact Details: Information on how to contact the organization regarding data protection

9. Signature Block: Space for date and signature of both parties