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Commercial Property Management Agreement
"I need a Commercial Property Management Agreement under Austrian law for a multi-tenant office building in Vienna, with specific provisions for sustainable property management and LEED certification maintenance, to be effective from March 1, 2025."
1. Parties: Identification of the property owner and the property management company, including full legal names, registration numbers, and addresses
2. Background: Context of the agreement, including brief description of the property and the owner's intention to engage the manager
3. Definitions: Key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', etc.
4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms
5. Scope of Services: Comprehensive outline of property management services to be provided, including regular maintenance, tenant management, and financial administration
6. Manager's Obligations: Detailed responsibilities and duties of the property manager, including reporting requirements and standard of care
7. Owner's Obligations: Responsibilities of the property owner, including provision of necessary documentation and funding
8. Financial Management: Handling of property income and expenses, banking arrangements, and accounting requirements
9. Fees and Expenses: Management fees, reimbursable expenses, and payment terms
10. Insurance and Liability: Required insurance coverage and allocation of liability between parties
11. Data Protection: GDPR compliance and data handling requirements
12. Termination: Grounds for termination, notice periods, and post-termination obligations
13. Governing Law and Jurisdiction: Specification of Austrian law as governing law and jurisdiction for disputes
14. Miscellaneous: Standard boilerplate provisions including severability, entire agreement, and amendments
1. Multiple Properties: Additional provisions for managing multiple properties, used when the agreement covers more than one property
2. Special Services: Provisions for additional services beyond standard property management, such as major renovations or development projects
3. Key Performance Indicators: Specific performance metrics and targets, used when the owner requires quantifiable management standards
4. Environmental Management: Special provisions for environmental compliance and sustainability initiatives
5. Emergency Services: Additional provisions for emergency response and out-of-hours services
6. Staff Management: Specific provisions regarding on-site staff employment and management, if applicable
7. Marketing Services: Additional provisions for property marketing and leasing services, if included in scope
1. Schedule 1 - Property Details: Detailed description of the property, including address, size, facilities, and current condition
2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided
3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, including base management fee, additional service fees, and expense categories
4. Schedule 4 - Key Contacts: Contact details for key personnel from both parties and essential service providers
5. Schedule 5 - Reporting Requirements: Templates and specifications for required reports and their frequency
6. Schedule 6 - Operating Budget: Initial operating budget and process for annual budget approval
7. Schedule 7 - Maintenance Schedule: Planned maintenance program and procedures
8. Appendix A - Power of Attorney: If required, formal authorization for the manager to act on behalf of the owner
9. Appendix B - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements
10. Appendix C - Building Rules: Current building rules and regulations for tenants
Authors
Commercial Real Estate
Property Management
Retail
Office Space Management
Industrial Properties
Shopping Centers
Logistics and Warehousing
Mixed-use Developments
Healthcare Facilities
Hospitality
Professional Services
Legal
Real Estate
Operations
Finance
Facilities Management
Asset Management
Property Management
Risk and Compliance
Maintenance
Administrative Services
Tenant Relations
Property Manager
Asset Manager
Facility Manager
Real Estate Director
Operations Manager
Commercial Director
Legal Counsel
Finance Manager
Maintenance Supervisor
Property Owner
Real Estate Investment Manager
Building Services Manager
Tenant Relations Manager
Contract Administrator
Risk Manager
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