The Company Ownership Letter (Gesellschafterbest盲tigung) is a crucial document in Austrian business practice, typically required when a formal confirmation of a company's ownership structure is needed. This document is commonly requested by banks during account opening procedures, by business partners during due diligence processes, or by regulatory authorities for compliance purposes. It must comply with Austrian corporate law requirements, particularly the UGB (Commercial Code) and GmbHG (Limited Liability Companies Act). The letter includes essential information such as shareholder details, shareholding percentages, and may also cover beneficial ownership information when required by regulations. It serves as an official declaration of ownership structure and is often accompanied by supporting documentation from the Austrian Commercial Register (Firmenbuch) or other official sources.
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1. Letter Header: Official company letterhead including company name, registration number, and registered address
2. Date and Reference: Current date and any relevant reference numbers
3. Recipient Details: Name and address of the receiving party or institution
4. Subject Line: Clear indication that this is a Company Ownership Confirmation (Gesellschafterbest盲tigung)
5. Company Information: Legal name, form, registration number, and registered address of the company
6. Ownership Structure: Detailed list of all shareholders/owners with their respective shareholdings and percentages
7. Declaration of Accuracy: Formal statement confirming the accuracy of the information as of the date of the letter
8. Authorized Signature: Signature block with name and position of authorized signatory
1. Beneficial Ownership: Additional details about beneficial owners when required for regulatory compliance or banking purposes
2. Historical Ownership: Information about recent changes in ownership structure, if relevant to the recipient's needs
3. Purpose Statement: Specific statement about the purpose for which the letter is being issued (e.g., bank account opening, regulatory filing)
4. Additional Confirmations: Specific confirmations requested by the recipient (e.g., confirmation of no bearer shares, voting rights details)
1. Commercial Register Extract: Recent extract from the Austrian Commercial Register (Firmenbuchauszug) confirming company details
2. Shareholders' List: Official shareholders' list (Gesellschafterliste) if the company is a GmbH
3. Articles of Association: Copy of current Articles of Association (Gesellschaftsvertrag) if relevant to ownership structure
4. Ownership Chain Diagram: Visual representation of the ownership structure for complex corporate structures
5. Beneficial Ownership Register Extract: Extract from the Beneficial Ownership Register (Wirtschaftliche Eigent眉mer Register) if required
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