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The Contract Dismissal Letter is a crucial document in Austrian employment law, used when an employer initiates the termination of an employment relationship. It must strictly adhere to Austrian labor law requirements, including statutory notice periods and special protection provisions. The document is essential for properly documenting the termination process and protecting both employer and employee interests. A Contract Dismissal Letter should be prepared when the decision to terminate employment has been made, all internal approvals have been obtained, and any necessary consultations with works councils have been completed. The timing of delivery is crucial, as Austrian law specifies particular termination dates (typically quarter-ends for white-collar workers) and notice periods varying based on years of service. The document serves as official documentation for the termination and helps ensure compliance with legal requirements while managing potential legal risks.

1. Sender Details: Company's full legal name, address, and contact information

2. Date: The official date of the dismissal letter

3. Recipient Details: Employee's full name, address, and employee ID if applicable

4. Subject Line: Clear indication that this is a dismissal notice (Kündigungsschreiben)

5. Notice of Termination: Clear statement of employment termination

6. Last Working Day: Specific mention of the final day of employment, considering statutory notice periods

7. Return of Company Property: List of company items to be returned before departure

8. Final Payment Information: Information about final salary, outstanding vacation days, and other entitlements

9. Signature Block: Company representative's name, title, and signature space