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Employee Privacy Notice Template for Austria

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Key Requirements PROMPT example:

Employee Privacy Notice

"I need an Employee Privacy Notice for our Austrian technology company that processes biometric data and transfers employee information to our offices in the US and Singapore, to be implemented by March 2025."

Document background
The Employee Privacy Notice is a crucial document required by both EU and Austrian data protection law to ensure transparency in workplace data processing. It must be provided to employees at the time their personal data is collected and serves as a comprehensive guide to how their data is handled throughout the employment relationship. The notice fulfills obligations under the GDPR and Austrian Data Protection Act (DSG), detailing the types of personal data collected, purposes of processing, legal bases, data sharing practices, retention periods, and employee rights. This document is essential for establishing clear communication about data protection practices and demonstrating compliance with privacy regulations. It should be reviewed and updated regularly to reflect any changes in data processing activities or relevant legislation.
Suggested Sections

1. Introduction: Identifies the data controller (employer), scope of the notice, and its purpose

2. Types of Personal Data We Process: Comprehensive list of personal data categories collected and processed about employees

3. Purposes and Legal Bases for Processing: Detailed explanation of why personal data is processed and the legal grounds under GDPR Article 6

4. Data Recipients and Transfers: Information about who receives the personal data, including internal departments and external processors

5. Data Retention Periods: Explanation of how long different types of personal data are kept

6. Your Rights as a Data Subject: Description of employee rights under GDPR and Austrian law, including access, rectification, and erasure

7. Data Security Measures: Overview of technical and organizational measures to protect personal data

8. Contact Information: Details of data protection officer (if applicable) and how to raise privacy concerns

Optional Sections

1. International Data Transfers: Required if personal data is transferred outside the EEA, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Required if automated processing or profiling is used in employment context

3. Works Council Information: Include if there's a works council and specific agreements regarding data processing

4. Monitoring and Surveillance: Required if workplace monitoring systems or surveillance are in place

5. Special Categories of Data: Required if processing sensitive data like health information or biometric data

Suggested Schedules

1. Schedule 1 - Detailed Data Processing Activities: Comprehensive table listing specific processing activities, purposes, and retention periods

2. Schedule 2 - Approved Data Processors: List of third-party processors and their processing activities

3. Schedule 3 - Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Appendix A - Data Subject Request Form: Template form for employees to exercise their data protection rights

5. Appendix B - Consent Forms: Optional specific consent forms for processing activities requiring explicit consent

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses






























Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Retail

Professional Services

Education

Non-profit

Transportation

Construction

Energy

Telecommunications

Media

Hospitality

Real Estate

Agriculture

Mining

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Information Security

Risk Management

Data Protection

Internal Audit

Corporate Communications

Employee Relations

Relevant Roles

Human Resources Director

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

HR Manager

IT Security Manager

Risk Manager

Chief Privacy Officer

Employment Lawyer

HR Business Partner

Recruitment Manager

Personnel Administrator

Chief Information Security Officer

Chief Legal Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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