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Employment Intake Form

Employment Intake Form Template for Austria

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Key Requirements PROMPT example:

Employment Intake Form

"I need a comprehensive Employment Intake Form in German and English for our Vienna-based tech company that's GDPR-compliant and includes sections for remote work arrangements, as we're planning to hire 50 international employees in March 2025."

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Document background
The Employment Intake Form is a crucial document used at the commencement of any employment relationship in Austria. It serves as the primary mechanism for gathering necessary information about new employees, ensuring compliance with Austrian labor laws, social security regulations, tax requirements, and GDPR provisions. The form must be completed by all new hires and includes sections for personal information, employment eligibility verification, tax details, social security registration, and other relevant employment-related data. This document is essential for proper employee onboarding, payroll setup, benefits administration, and maintaining accurate personnel records as required by Austrian authorities.
Suggested Sections

1. Personal Information: Basic employee details including full name, date of birth, nationality, marital status, and contact information

2. Address and Contact Details: Current residential address, alternative contact details, and emergency contact information

3. Employment Eligibility: Work permit details, visa information, and right to work verification for non-EU citizens

4. Tax Information: Tax identification number, tax class, and relevant tax-related declarations

5. Social Security Details: Social security number, previous insurance information, and benefits-related information

6. Banking Information: Bank account details for salary payments

7. Educational Background: Highest qualification, relevant certifications, and professional training

8. Work History: Previous employment details, references, and relevant experience

9. Health Insurance Information: Health insurance provider details and any existing coverage information

10. Data Protection Acknowledgment: GDPR-compliant consent for data processing and privacy notice acknowledgment

Optional Sections

1. Family Members Information: Details of dependents and family members - required if employee wants to claim family allowances or benefits

2. Professional Licenses: Information about specific professional certifications or licenses - needed for regulated professions

3. Company-Specific Benefits: Selection of optional company benefits and programs - used when company offers flexible benefit packages

4. Vehicle Information: Car details and driver's license information - required if position involves company vehicle use

5. Travel Documentation: Passport details and travel preferences - needed for positions requiring business travel

6. Special Accommodations: Information about required workplace accommodations - optional section for employees with specific needs

7. Previous Non-Compete Agreements: Declaration of existing non-compete obligations - relevant for senior positions or specific industries

Suggested Schedules

1. Document Checklist: List of required documents to be submitted with the intake form

2. Identity Verification Documents: Copies of passport, ID card, or other identity documents

3. Qualification Certificates: Copies of educational and professional certificates

4. Work Permit Documentation: Copies of work permits and related immigration documents for non-EU employees

5. Tax Forms: Required Austrian tax declaration forms

6. Social Security Forms: Required forms for social security registration

7. Medical Certificate: Health certification if required for the position

8. Privacy Notice: Detailed GDPR-compliant privacy notice explaining data processing practices

9. Employee Handbook Acknowledgment: Form acknowledging receipt and understanding of company policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses
























Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Real Estate

Media and Entertainment

Non-Profit

Public Sector

Relevant Teams

Human Resources

Personnel Administration

Payroll

Legal

Compliance

Data Protection

Finance

Operations

Relevant Roles

HR Manager

HR Director

Recruitment Specialist

HR Administrator

Payroll Manager

HR Business Partner

Talent Acquisition Manager

Personnel Administrator

HR Coordinator

Onboarding Specialist

HR Operations Manager

HR Compliance Officer

HR Data Analyst

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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