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Holiday Complaint Letter Template for Austria

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Key Requirements PROMPT example:

Holiday Complaint Letter

"I need to draft a Holiday Complaint Letter regarding a ski resort stay in March 2025 where the promised facilities were not available and the accommodation was substandard; the letter should be addressed to Alpine Adventures GmbH in Vienna and request a 50% refund."

Document background
The Holiday Complaint Letter is a formal document used when a consumer needs to raise issues about unsatisfactory holiday services in Austria. This document is typically employed after returning from a holiday where the services or accommodations did not meet the contracted standards or when problems occurred during the trip. It should be written in accordance with Austrian consumer protection laws and EU regulations, particularly focusing on the rights provided under the Package Travel Directive and Austrian Consumer Protection Act. The letter serves as the first formal step in seeking resolution and potential compensation, documenting specific issues, damages, and requested remedies. It's essential for establishing a paper trail and can be used in subsequent legal proceedings if necessary.
Suggested Sections

1. Sender's Details: Full name, address, contact information, and booking/customer reference number

2. Recipient's Details: Company name, address, and department (if known)

3. Date: Date of writing the complaint letter

4. Subject Line: Clear indication that this is a complaint regarding specific holiday booking

5. Booking Details: Holiday dates, destination, booking reference, and cost of holiday

6. Problem Description: Detailed explanation of what went wrong, with specific dates and incidents

7. Impact Statement: Description of how the problems affected the holiday experience

8. Previous Contact: Details of any attempts to resolve the issue during the holiday or since return

9. Specific Request: Clear statement of what resolution or compensation is being sought

10. Response Timeline: Request for response within a reasonable timeframe (typically 14-28 days)

Optional Sections

1. Legal Rights Reference: Include when citing specific consumer protection laws or EU regulations that support your case

2. Health and Safety Issues: Include if any health and safety concerns were part of the complaint

3. Financial Loss Details: Include when claiming for specific additional expenses incurred due to the issues

4. Third-Party Reports: Include when referring to independent witnesses or official reports that support your complaint

5. Mediation Request: Include when suggesting alternative dispute resolution methods

Suggested Schedules

1. Photographic Evidence: Photos documenting the issues mentioned in the complaint

2. Booking Confirmation: Copy of original holiday booking confirmation and itinerary

3. Receipt Collection: Copies of receipts for any additional expenses incurred

4. Previous Correspondence: Copies of any previous emails or letters regarding the complaint

5. Medical Documents: If applicable, any medical certificates or reports related to health issues during the holiday

6. Holiday Advertisement: Copy of original holiday advertisement or brochure showing promised facilities or services

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses















Relevant Industries

Tourism

Hospitality

Travel Services

Insurance

Legal Services

Customer Service

Transport

Consumer Protection

Relevant Teams

Customer Service

Legal

Consumer Relations

Complaints Handling

Operations

Quality Assurance

Claims Processing

Customer Experience

Compliance

Dispute Resolution

Relevant Roles

Customer Service Manager

Complaints Handler

Consumer Rights Advisor

Travel Agency Manager

Customer Relations Officer

Legal Compliance Officer

Tourism Operations Manager

Claims Administrator

Customer Experience Director

Holiday Services Coordinator

Consumer Protection Specialist

Dispute Resolution Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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