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Itemized Security Deposit Deduction Letter

Itemized Security Deposit Deduction Letter Template for Austria

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Key Requirements PROMPT example:

Itemized Security Deposit Deduction Letter

"I need an Itemized Security Deposit Deduction Letter for a residential apartment in Vienna, Austria, where the tenant is moving out on March 15, 2025, with deductions needed for unpaid utilities, minor wall damage, and professional cleaning costs."

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Document background
The Itemized Security Deposit Deduction Letter is a crucial document used in Austrian rental relationships when a tenant vacates a property and the landlord needs to make deductions from the security deposit. Under Austrian law, particularly the Mietrechtsgesetz (MRG) and the Austrian Civil Code (ABGB), landlords must provide detailed documentation of any deductions made from security deposits. This letter should be sent within a reasonable timeframe after the tenant's move-out and must include specific itemized deductions, supporting evidence, and clear calculations. The document serves to prevent disputes by providing transparency and maintaining compliance with Austrian consumer protection requirements. It is essential for proper documentation of property condition, damage assessment, and final settlement of the rental relationship.
Suggested Sections

1. Letter Date and Address Block: Current date and complete contact information for both landlord and tenant

2. Rental Property Identification: Clear identification of the rental property address and unit number

3. Lease Reference: Reference to the original lease agreement including its date and parties

4. Move-out Confirmation: Confirmation of the tenant's move-out date and receipt of keys

5. Original Deposit Amount: Statement of the original security deposit amount and date received

6. Itemized Deductions: Detailed list of each deduction with specific amounts and justifications

7. Final Amount Calculation: Clear calculation showing original deposit minus total deductions and final amount to be returned

8. Payment Information: Details of how and when the remaining deposit will be returned

9. Closing Statement: Statement of legal compliance and contact information for questions or disputes

Optional Sections

1. Unpaid Rent Section: Include when deductions include unpaid rent, showing specific months and amounts

2. Utility Charges: Include when deductions include outstanding utility payments, with copies of final bills

3. Damage Description: Detailed section describing specific damage beyond normal wear and tear, when applicable

4. Cleaning Charges: Include when professional cleaning was required, with breakdown of costs

5. Legal Notice: Include specific references to Austrian tenancy law when deductions might be contested

6. Payment Plan: Include when damages exceed the security deposit amount and a payment plan is proposed

Suggested Schedules

1. Schedule A - Move-out Inspection Report: Detailed inspection report documenting the condition of the property at move-out

2. Schedule B - Photographic Evidence: Photos documenting any damage or cleaning issues cited in deductions

3. Schedule C - Repair/Replacement Invoices: Copies of invoices or estimates for repairs or replacements

4. Schedule D - Cleaning Receipts: Receipts for professional cleaning services if charged

5. Schedule E - Utility Bills: Copies of outstanding utility bills if included in deductions

6. Schedule F - Move-in Inspection Report: Original inspection report from start of tenancy for comparison

7. Schedule G - Relevant Lease Clauses: Excerpts from the lease agreement relevant to the deductions made

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions























Clauses




















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

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Retail (for retail space rentals)

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Professional Services

Relevant Teams

Legal

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Tenant Relations

Facilities Management

Accounting

Maintenance

Asset Management

Leasing

Administrative Support

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Facility Manager

Property Administrator

Real Estate Attorney

Housing Manager

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Building Manager

Asset Manager

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Lease Administrator

Property Accountant

Maintenance Supervisor

Real Estate Portfolio Manager

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