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The Job Decline Letter is a crucial business communication tool used in the Austrian employment context when an organization needs to formally inform a candidate that their job application has been unsuccessful. This document must be drafted in accordance with Austrian employment law, particularly considering the Equal Treatment Act and data protection regulations. The letter serves multiple purposes: it provides clear communication of the decision, maintains professional relationships, protects the organization legally, and ensures compliance with Austrian labor laws and EU regulations. The Job Decline Letter should be written with sensitivity while remaining professional and unambiguous, typically being sent after the completion of the recruitment process for a position.

1. Opening and Greeting: Professional salutation including the candidate's name and title

2. Acknowledgment: Thank the candidate for their time and interest in the position

3. Decision Statement: Clear and direct communication of the decline decision

4. Brief Explanation: A general, non-specific reason for the decision that avoids legal risks

5. Positive Notes: Recognition of the candidate's qualifications and strengths

6. Closing: Professional conclusion with good wishes for their future endeavors

7. Signature Block: Sender's name, title, and company information