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The Job Rejection Letter is a crucial document in the Austrian employment application process, serving as the formal communication of a negative hiring decision to job applicants. It must be drafted in compliance with Austrian labor laws, particularly regarding anti-discrimination and data protection requirements. This document is typically used following the completion of the candidate evaluation process, whether after initial application review or following interviews. The letter should maintain professionalism while clearly communicating the decision, potentially including provisions for data retention (subject to GDPR requirements) and the return of any physical application materials. In the Austrian context, careful attention must be paid to the tone and content to avoid any implications of discriminatory practices while maintaining the company's professional image.

1. Header Information: Company letterhead, date, and candidate's contact details

2. Greeting: Professional salutation addressing the candidate by name

3. Acknowledgment: Thank the candidate for their application and time invested in the process

4. Decision Communication: Clear but diplomatic statement that the application was not successful

5. Brief Explanation: General, non-discriminatory reason for the decision (e.g., other candidates better matched the requirements)

6. Positive Feedback: Brief recognition of the candidate's qualifications or positive aspects noted during the process

7. Closing Statement: Professional conclusion with good wishes for future endeavors

8. Signature Block: Name and position of the sender, company details