The Proforma Invoice For International Shipping is a critical document in international trade transactions governed by Austrian law and EU regulations. It serves multiple purposes: providing a detailed quote to the buyer, supporting customs clearance processes, facilitating payment arrangements (especially in letter of credit transactions), and meeting export documentation requirements. This document is typically required before the actual commercial invoice is issued and contains comprehensive information about the goods, including their description, value, shipping terms, and other details necessary for international trade compliance. Under Austrian jurisdiction, it must comply with the Unternehmensgesetzbuch (UGB) and relevant EU trade regulations, making it a legally significant document in the export process. It's particularly important for obtaining import permits in the destination country and for the buyer to arrange payment terms.
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1. Seller Information: Complete details of the exporting company including name, address, tax/VAT numbers, and contact information
2. Buyer Information: Complete details of the importing company including name, address, tax/VAT numbers, and contact information
3. Invoice Details: Proforma invoice number, date, and validity period
4. Product Details: Detailed description of goods, quantities, unit prices, and total amount, including HS codes for customs purposes
5. Payment Terms: Specified payment conditions, method of payment, and banking details
6. Shipping Terms: Incoterms 2020 rule, delivery terms, mode of transport, and estimated shipping date
7. Country of Origin: Declaration of origin for each product listed
8. Total Value Declaration: Breakdown of costs including goods value, shipping, insurance, and total invoice value
9. Currency Information: Specified currency and exchange rate if applicable
1. Letter of Credit Details: Include when payment is to be made via letter of credit, specifying L/C number and issuing bank
2. Special Handling Instructions: Include for goods requiring specific temperature control, handling, or storage conditions
3. Export License Information: Include when goods require special export licenses or permits
4. Insurance Details: Include when insurance is arranged by the seller or specifically required to be detailed
5. Certification Declaration: Include when goods require specific certifications (e.g., CE marking, FDA approval)
1. Packing List: Detailed list of packed items including quantities, weights, and dimensions
2. Technical Specifications: Detailed technical specifications of the products when required for customs or buyer's reference
3. Quality Certificates: Copies of relevant quality certificates or conformity declarations
4. Origin Certificates: Certificates of origin or EUR.1 movement certificates if required
5. Product Photos: Photos of products for customs reference or buyer confirmation
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