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Separation Letter
"I need a Separation Letter in German and English for a senior software developer in Vienna who will be leaving on mutual agreement effective March 15, 2025, with a one-month garden leave period and including standard confidentiality and non-compete clauses."
1. Letterhead and Date: Company letterhead including full legal entity name, address, and current date
2. Employee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is a separation letter (Trennungsvereinbarung)
4. Confirmation of Termination: Clear statement of the mutual agreement to terminate the employment relationship
5. Effective Date: Specific date when the employment relationship will end
6. Final Working Day: Specification of the last working day, if different from the termination date
7. Financial Settlement: Overview of final salary, severance payment (Abfertigung), and other outstanding payments
8. Return of Company Property: List of company items to be returned and deadline
9. Confidentiality Obligations: Reminder of ongoing confidentiality obligations
10. Reference Letter: Confirmation that a reference letter (Dienstzeugnis) will be provided
11. Signature Block: Space for signatures of both employer and employee representatives
1. Garden Leave: Used when the employee is not required to work during the notice period but will continue to receive salary
2. Non-Competition: Include when there are post-employment competition restrictions to be reminded of
3. Outstanding Vacation: Section detailing vacation day calculations and compensation when there are unused vacation days
4. Bonus Treatment: Include when there are outstanding bonus or commission payments to be addressed
5. Benefits Continuation: Used when certain benefits will continue for a period after termination
6. Legal Claims Waiver: Include when there is a mutual waiver of legal claims as part of the separation
7. Works Council Reference: Required if works council was involved in the termination process
1. Schedule 1: Payment Calculation: Detailed breakdown of all final payments including salary, severance, vacation pay, and other benefits
2. Schedule 2: Company Property List: Itemized list of company property to be returned
3. Schedule 3: Benefits Summary: Detailed information about the treatment of various benefits post-termination
4. Appendix A: Data Privacy Notice: Required GDPR information regarding the processing of personal data post-employment
Authors
Banking and Financial Services
Technology
Manufacturing
Retail
Healthcare
Professional Services
Education
Construction
Telecommunications
Energy
Transportation and Logistics
Real Estate
Media and Entertainment
Hospitality
Non-Profit Organizations
Human Resources
Legal
Compliance
Employee Relations
Corporate Affairs
Personnel Administration
Labor Relations
Executive Leadership
Operations Management
HR Director
HR Manager
Legal Counsel
Employment Lawyer
HR Business Partner
Compliance Officer
Employee Relations Manager
HR Administrator
Personnel Manager
Corporate Lawyer
Labor Relations Specialist
HR Operations Manager
General Counsel
Chief Human Resources Officer
HR Coordinator
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