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The Termination Of Company Secretary Letter is a crucial corporate governance document used when ending the appointment of a company secretary in Austria. It is typically required when a company secretary resigns, is removed from office, or when corporate restructuring necessitates a change in this position. The document must comply with Austrian corporate law, particularly the Unternehmensgesetzbuch (UGB) and specific regulations governing corporate officers. The letter serves multiple purposes: it formally documents the termination decision, outlines the handover process for company materials and responsibilities, specifies any transition arrangements, and provides necessary information for updating corporate registers. This document is essential for maintaining proper corporate governance records and ensuring smooth transitions in corporate administration.

1. Company Header: Official company letterhead including full legal name, registration number, and registered address

2. Date and Reference: Current date and any relevant reference numbers

3. Recipient Details: Full name and address of the Company Secretary

4. Subject Line: Clear indication that this is a termination of company secretary appointment

5. Formal Notice: Statement of termination of appointment with reference to relevant board resolution or corporate authority

6. Effective Date: Clear statement of when the termination takes effect

7. Handover Requirements: List of company documents, seals, and other properties to be returned

8. Final Duties: Any remaining responsibilities or tasks to be completed before departure

9. Acknowledgment Request: Request for acknowledgment of receipt and acceptance of the termination

10. Signature Block: Authorized signatory details and signature space