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The Cancellation Confirmation Letter is an essential business document used in Australian jurisdictions to formalize the termination of business relationships, services, or contracts. It serves as an official record and response to a cancellation request, protecting both parties by clearly documenting the terms of the cancellation. This document is crucial for compliance with Australian Consumer Law and various state regulations, particularly in situations involving consumer contracts, service agreements, or ongoing business relationships. The letter should be issued promptly following a cancellation request and must include specific details such as the effective date of cancellation, any remaining obligations, final payments, and procedures for concluding the business relationship. It helps prevent future disputes by providing clear written confirmation of the cancellation terms and conditions.

1. Letter Header: Company letterhead, date, reference number, and recipient's contact details

2. Subject Line: Clear indication that this is a Cancellation Confirmation Letter with relevant reference numbers

3. Opening Statement: Acknowledgment of cancellation request and confirmation of its receipt

4. Contract Details: Reference to the original contract/service being cancelled, including relevant dates and account numbers

5. Cancellation Confirmation: Clear statement confirming the cancellation and effective date

6. Final Actions Required: List of any immediate actions required from either party

7. Outstanding Obligations: Summary of any remaining payments, returns, or obligations

8. Closing Statement: Professional closing with contact information for any queries

9. Signature Block: Authorized signatory details and signature