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The Dismissal Warning Letter is a crucial document in Australian employment relations, used when an employee's performance or conduct has fallen below acceptable standards and formal intervention is required. This document typically follows informal discussions or verbal warnings and precedes potential termination of employment. The letter must align with the Fair Work Act 2009 and demonstrate procedural fairness by clearly outlining the issues, providing specific examples, setting clear expectations for improvement, and offering reasonable support and timeframes for change. A properly drafted Dismissal Warning Letter serves multiple purposes: it formally documents the employer's concerns, provides the employee with a fair opportunity to improve, and creates a record that may be crucial if termination eventually occurs. The document should be used as part of a broader performance management process and must consider any applicable enterprise agreements, awards, or workplace policies.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a formal warning letter

3. Current Role Details: Employee's current position, department, and reporting relationship

4. Specific Issues: Detailed description of the performance or conduct issues that have led to this warning

5. Previous Discussions: Reference to any verbal warnings or discussions about the issue

6. Expected Standards: Clear outline of the expected performance or behavior standards

7. Improvement Actions: Specific actions required from the employee to address the issues

8. Timeline: Clear timeframe for expected improvement

9. Support Offered: Details of any support, training, or resources being provided to help improvement

10. Consequences: Clear statement of potential consequences if improvement is not achieved

11. Closing: Invitation to discuss the letter and acknowledgment requirements