A Job Cancellation Letter is an essential document in Australian employment law, used to formally communicate and document the termination of employment. This document must be drafted in compliance with the Fair Work Act 2009 and other relevant Australian employment legislation, including state-specific requirements. It is typically used when employment is terminated due to various reasons such as redundancy, poor performance, misconduct, or mutual agreement. The letter should include critical information such as the termination date, notice period, final payment details, return of company property, and ongoing obligations. This document serves as a crucial legal record of the termination process and helps protect both employer and employee interests by ensuring transparency and compliance with Australian employment laws.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is regarding employment termination
4. Opening Statement: Direct statement confirming the termination of employment
5. Termination Details: Specific information about the termination date and notice period
6. Final Payment Information: Details of final salary, outstanding leave, and other entitlements
7. Company Property: List of company items to be returned and process for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing Statement: Professional closing with contact information for queries
10. Signature Block: Name and signature of authorized company representative
1. Reason for Termination: Included when specific reasons need to be documented, such as poor performance or redundancy
2. Redundancy Payment: Required when termination is due to redundancy, detailing redundancy package
3. Outplacement Support: When the company is offering career transition services
4. Non-Compete Reminder: If applicable, reminder of existing non-compete obligations
5. Reference Provision: Information about if and how references will be provided
6. Garden Leave: If applicable, details of garden leave arrangements
7. Grievance Procedure: Information about appeal processes, particularly in larger organizations
1. Final Payment Calculation: Detailed breakdown of final payment including all entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Employee Benefit Summary: Summary of benefit termination dates and conversion options
4. Exit Procedure Checklist: Step-by-step guide for completing the exit process
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Manufacturing
Retail
Healthcare
Technology
Education
Financial Services
Construction
Mining
Hospitality
Transport and Logistics
Agriculture
Government
Non-profit
Media and Entertainment
Relevant Teams
Human Resources
Legal
Management
Operations
People and Culture
Administration
Compliance
Industrial Relations
Relevant Roles
HR Manager
HR Director
Department Manager
Line Manager
Managing Director
CEO
Business Owner
HR Officer
HR Coordinator
Operations Manager
General Manager
Regional Manager
Branch Manager
People and Culture Manager
Legal Counsel
HR Business Partner
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