A Legal Letter For Non Payment of Invoice is a critical business document used in the Australian legal framework when previous attempts to collect payment have been unsuccessful. This document is typically employed after standard invoicing and reminder processes have failed but before initiating formal legal proceedings. It serves as a final formal demand for payment, combining elements of professional courtesy with legal requirements under Australian law. The letter should include specific details about the debt, payment history, and clear payment instructions while complying with Australian Consumer Law and state-specific debt collection regulations. It's an essential tool in the credit management process, often required as evidence if the matter proceeds to legal action, and must be carefully drafted to maintain legal compliance while effectively pursuing the debt.
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1. Letterhead and Date: Business details of the creditor, including ABN, and current date
2. Recipient Details: Full name and address of the debtor, including ABN if applicable
3. Reference Information: Invoice numbers, account numbers, and any relevant reference numbers
4. Subject Line: Clear indication this is a formal demand for payment
5. Outstanding Amount: Clear statement of the total amount owed, including any interest or penalties
6. Payment History: Brief summary of invoice date, due date, and any partial payments made
7. Demand Statement: Formal demand for payment including deadline
8. Payment Instructions: Clear instructions on how and where to make the payment
9. Legal Consequences: Statement of intended legal action if payment is not received
10. Contact Information: Details for payment queries or dispute resolution
11. Signature Block: Signature, name, and position of the sender
1. Interest Calculation: Include when charging interest on the overdue amount, showing calculation method and period
2. Previous Correspondence: Reference to previous payment requests when multiple reminders have been sent
3. Dispute Resolution: Include when there's a history of disputed amounts or when required by industry regulations
4. Payment Plan Option: Offer of payment plan arrangements for large amounts or when appropriate
5. Statutory Declarations: Include when required by specific industry regulations or for certain debt types
6. Business Relationship Statement: Include when there's an ongoing business relationship to maintain
1. Copy of Original Invoice(s): Attached copies of all relevant unpaid invoices
2. Statement of Account: Detailed statement showing all transactions, payments, and current balance
3. Payment History Record: Detailed record of any partial payments and previous payment attempts
4. Interest Calculation Schedule: Detailed breakdown of interest calculations if applicable
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Wholesale Trade
Healthcare
Education
Transportation and Logistics
Financial Services
Consulting
Real Estate
Engineering
Marketing and Advertising
Agriculture
Relevant Teams
Finance
Accounts Receivable
Legal
Credit Management
Collections
Treasury
Business Administration
Risk Management
Commercial Operations
Corporate Services
Relevant Roles
Credit Controller
Accounts Receivable Manager
Financial Controller
Credit Manager
Finance Director
Debt Collection Officer
Business Owner
Chief Financial Officer
Accounts Manager
Revenue Manager
Commercial Manager
Legal Counsel
Practice Manager
Company Secretary
Credit Risk Manager
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