The Marquee Risk Assessment Template has been developed to address the growing need for standardized safety assessment procedures in the Australian events industry. This document is essential for any organization or individual involved in the installation, management, or use of marquees for public or private events. It aligns with Australian Work Health and Safety legislation, local government requirements, and industry best practices. The template should be used prior to any marquee installation to systematically identify potential hazards, assess risks, and implement appropriate control measures. It includes specific considerations for weather conditions, structural integrity, emergency procedures, and public safety, making it suitable for various event types and scales across Australian jurisdictions.
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1. 1. Document Control: Details of document version, review dates, and responsible persons for maintaining the risk assessment
2. 2. Site Details: Specific location information, site characteristics, and environmental conditions that may affect marquee installation and use
3. 3. Scope of Assessment: Purpose and extent of the risk assessment, including type of marquee and intended use
4. 4. Risk Assessment Methodology: Explanation of risk rating system and assessment criteria used
5. 5. Hazard Identification: Comprehensive list of potential hazards associated with marquee installation, use, and dismantling
6. 6. Risk Analysis and Evaluation: Detailed assessment of identified risks, including likelihood and consequence ratings
7. 7. Control Measures: Specific controls to be implemented for each identified risk
8. 8. Emergency Procedures: Emergency response plans and evacuation procedures
9. 9. Monitoring and Review: Procedures for ongoing monitoring of risks and review of control measures
1. Weather Management Plan: Required for outdoor installations, detailing specific measures for different weather conditions
2. Crowd Management Assessment: Required for large events with significant attendance
3. Equipment-Specific Risk Assessment: Required when specialized equipment or staging is being used within the marquee
4. Food and Beverage Service Assessment: Required when catering services will be provided within the marquee
5. Noise Management Plan: Required for events with amplified music or in noise-sensitive areas
1. Schedule A: Site Inspection Checklist: Detailed checklist for pre-installation site assessment
2. Schedule B: Installation Checklist: Step-by-step checklist for safe marquee installation
3. Schedule C: Weather Monitoring Log: Template for recording weather conditions and actions taken
4. Schedule D: Equipment Register: List of all equipment used with maintenance and inspection records
5. Appendix 1: Emergency Contact List: List of emergency services and key personnel contacts
6. Appendix 2: Risk Matrix: Standard risk assessment matrix used for evaluation
7. Appendix 3: Relevant Legislation and Standards: Reference list of applicable laws, regulations, and standards
8. Appendix 4: Incident Report Form: Template for recording and reporting any incidents or near-misses
Relevant legal definitions
Clauses
Relevant Industries
Events and Entertainment
Hospitality
Sports and Recreation
Wedding and Celebrations
Corporate Events
Exhibition and Trade Shows
Education
Local Government
Tourism
Agriculture (for agricultural shows and events)
Relevant Teams
Operations
Risk and Compliance
Events Management
Health and Safety
Facilities Management
Quality Assurance
Emergency Response
Project Management
Site Operations
Venue Management
Relevant Roles
Event Manager
Safety Officer
Risk Assessment Coordinator
Compliance Manager
Operations Manager
Site Manager
Project Manager
Event Planner
Venue Manager
WHS Coordinator
Installation Supervisor
Quality Assurance Manager
Emergency Response Coordinator
Facilities Manager
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