The Volunteer Acknowledgement Form is a fundamental document used across Australian organizations to establish and manage volunteer relationships in compliance with relevant legislation and best practices. This document should be implemented at the commencement of any volunteer engagement to clearly define the voluntary nature of the relationship, protect both parties' interests, and ensure compliance with Work Health and Safety Act 2011, Privacy Act 1988, and other relevant Australian regulations. The form typically includes volunteer details, role description, organizational policies, emergency contacts, and necessary disclosures, serving as a crucial risk management tool while fostering clear communication between the organization and its volunteers.
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1. Parties: Identification of the volunteer and the organization, including full legal names and contact details
2. Background: Brief context about the organization and the volunteer program
3. Definitions: Key terms used in the document, including 'volunteer work', 'supervisor', 'confidential information'
4. Nature of Relationship: Clear statement that this is a volunteer relationship and not employment, with no expectation of payment or future employment
5. Volunteer Role: Description of the volunteer position, duties, and responsibilities
6. Time Commitment: Expected hours, schedule flexibility, and duration of volunteer commitment
7. Health and Safety: WHS obligations, emergency procedures, and reporting requirements
8. Code of Conduct: Expected behavior, organizational values, and compliance with policies
9. Confidentiality: Obligations regarding confidential information and privacy
10. Insurance Coverage: Overview of insurance coverage provided to volunteers
11. Termination: Process for ending the volunteer relationship by either party
12. Acknowledgement: Volunteer's confirmation of understanding and agreement to terms
13. Execution: Signing section for both parties
1. Working with Vulnerable Persons: Required when volunteer role involves children or vulnerable persons, including relevant checks and compliance requirements
2. Intellectual Property: Include when volunteers may create content or materials during their service
3. Use of Personal Vehicle: Required when volunteers use their own vehicles for volunteer duties
4. Media and Social Media: Include when volunteers may interact with media or use social media in their role
5. Reimbursement of Expenses: Include when organization offers reimbursement for approved expenses
6. Training Requirements: Include when specific training or certifications are required
7. Conflict of Interest: Include when volunteer role involves decision-making or access to sensitive information
1. Schedule 1 - Position Description: Detailed description of the volunteer role, responsibilities, and requirements
2. Schedule 2 - Organizational Policies: List of relevant policies that the volunteer must comply with
3. Schedule 3 - Emergency Contact Form: Volunteer's emergency contact information and relevant medical information
4. Appendix A - Volunteer Rights and Responsibilities: Detailed outline of volunteer rights and responsibilities
5. Appendix B - Induction Checklist: Checklist of items to be covered during volunteer induction
Authors
Relevant legal definitions
Clauses
Relevant Industries
Non-Profit
Healthcare
Education
Sports and Recreation
Arts and Culture
Community Services
Environmental Conservation
Religious Organizations
Emergency Services
Animal Welfare
Youth Services
Aged Care
Disability Services
Museums and Galleries
Local Government
Relevant Teams
Human Resources
Legal
Compliance
Risk Management
Operations
Community Engagement
Volunteer Services
Program Management
Administration
Relevant Roles
Volunteer Coordinator
Human Resources Manager
Program Manager
Community Engagement Officer
Volunteer Services Director
Risk Management Officer
Operations Manager
Chief Executive Officer
Legal Counsel
Compliance Officer
Program Director
Community Services Manager
Event Coordinator
Volunteer Administrator
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