The 1 Month Notice Letter is a formal document used in Belgian employment relationships to initiate the termination of employment with a one-month notice period. This document is typically used for shorter-term employees or in specific situations where Belgian law permits a one-month notice period. It must comply with Belgian employment legislation, including the Employment Contracts Act of 1978 and relevant Collective Bargaining Agreements. The letter serves as official documentation of the employment termination, specifying key dates, transition arrangements, and any relevant conditions. It's particularly important in Belgium where employment termination is highly regulated and proper notice is legally required. The document helps ensure compliance with legal requirements while maintaining professional standards in the employment termination process.
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1. Sender Details: Full name, title, and address of the person/company giving notice
2. Date: The formal date of the notice letter
3. Recipient Details: Full name, title, and address of the person/company receiving notice
4. Subject Line: Clear indication that this is a notice of termination
5. Notice Declaration: Formal statement declaring the intention to terminate the employment contract
6. Notice Period Details: Specification of the one-month notice period, including start and end dates
7. Final Working Day: Clear statement of the last working day
8. Signature Block: Space for signature, name, and title of the sender
1. Reason for Termination: Include when required by CBA 109 or when providing specific reasons for the termination
2. Handover Instructions: Include when there are specific projects or responsibilities that need to be transferred
3. Reference Offer: Include when willing to provide future employment references
4. Exit Procedures: Include when there are specific company procedures for returning equipment or completing exit interviews
5. Outstanding Benefits: Include when there are specific mentions needed about remaining vacation days, bonuses, or other benefits
1. Calculation of Final Payments: Detailed breakdown of any final payments, including salary, unused vacation days, and other benefits
2. Equipment Return List: List of company property to be returned before the last working day
3. Handover Document Template: Standard template for documenting the handover of responsibilities
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