The Delegation Of Authority Letter is a crucial legal instrument in Belgian business and administrative practice, used when an individual or entity needs to formally transfer specific powers or responsibilities to another party. This document is particularly important in scenarios where the delegator cannot personally handle all responsibilities or needs to ensure business continuity during absences. Under Belgian law, it must clearly outline the scope of delegated powers, duration, and any limitations to ensure legal validity. The letter serves multiple purposes including operational efficiency, risk management, and compliance with corporate governance requirements. It's commonly used in both private and public sectors, requiring careful consideration of Belgian Civil Code provisions and corporate law requirements to ensure enforceability.
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1. Date and Place: Current date and location of issuance of the delegation letter
2. Delegator Details: Full name, title, and organization of the person/entity granting the authority
3. Delegate Details: Full name, title, and organization of the person/entity receiving the authority
4. Purpose Statement: Clear statement of the purpose and context of the delegation
5. Scope of Authority: Detailed specification of the powers being delegated
6. Duration: Time period for which the delegation is valid
7. Limitations and Restrictions: Any specific limitations or restrictions on the delegated authority
8. Signature Block: Space for signatures of delegator and delegate, with titles and dates
1. Revocation Rights: Include when specifying conditions under which the delegation can be revoked
2. Sub-delegation Powers: Include when the delegate is permitted to further delegate certain powers
3. Reporting Requirements: Include when the delegate must report on actions taken under the delegation
4. Compliance Statement: Include when delegation involves regulated activities or specific compliance requirements
5. Emergency Provisions: Include when delegation covers emergency decision-making powers
6. Witness Section: Include when additional verification of signatures is required
1. Schedule A - Detailed Powers: Comprehensive list of specific powers and authorities being delegated
2. Schedule B - Specimen Signature: Official specimen signatures of the delegate for verification purposes
3. Schedule C - Corporate Resolution: Copy of corporate resolution authorizing the delegation (if applicable)
4. Schedule D - Supporting Documents: Copies of relevant identification documents or certifications
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