The Disciplinary Appeal Letter is a crucial document in Belgian employment relations, used when an employee wishes to formally contest a disciplinary action taken against them. It must be drafted in accordance with Belgian employment law, particularly the Employment Contracts Act of 1978 and applicable collective bargaining agreements. This document is typically used following receipt of a formal disciplinary notice and should be submitted within the organization's specified timeframe for appeals. The letter should clearly identify the original disciplinary action, present well-reasoned arguments for the appeal, include any supporting evidence, and specify the desired outcome. It forms part of the employee's official employment record and may be significant in any subsequent legal proceedings.
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1. Sender's Details: Full name, position, employee ID, department, and contact information of the appellant
2. Recipient's Details: Name, position, and department of the person/committee handling the appeal
3. Reference Information: Date, subject line, reference numbers of original disciplinary action
4. Original Disciplinary Action: Clear description of the disciplinary measure being appealed
5. Grounds for Appeal: Detailed explanation of why the disciplinary action is being contested
6. Supporting Arguments: Specific points and evidence supporting the appeal
7. Requested Outcome: Clear statement of the desired resolution
8. Closing Statement: Professional closing and signature
1. Witness Information: Include when there are witnesses who can support the appeal
2. Procedural Irregularities: Include when claiming that proper disciplinary procedures were not followed
3. Union Representative Details: Include when a union representative is involved in the appeal
4. Previous Communications: Include when referencing relevant prior correspondence or meetings
5. Time Extension Request: Include when requesting additional time to gather evidence or documentation
1. Original Disciplinary Notice: Copy of the original disciplinary action notification
2. Supporting Evidence: Any documentation, emails, or records supporting the appeal
3. Witness Statements: Written statements from witnesses (if applicable)
4. Employment Records: Relevant portions of employment history or performance reviews
5. Company Policies: Relevant sections of company policies or procedures being referenced
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