The Early Termination Of Rental Agreement is a crucial document used in Belgium when either a landlord or tenant needs to end a rental contract before its scheduled completion date. This document must comply with Belgian Civil Code requirements and specific regional regulations in Brussels, Flanders, or Wallonia, depending on the property's location. It includes mandatory elements such as notice periods, property condition assessments, and security deposit arrangements. The agreement ensures proper documentation of the termination process, protecting both parties' rights and obligations under Belgian law. It's particularly important for maintaining clear records of the property's condition, final utility readings, and any financial settlements, while ensuring compliance with local registration requirements and housing codes.
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1. Parties: Identification of the landlord and tenant with full legal names, addresses, and contact information
2. Background: Details of the original lease agreement including date of commencement, property address, and reference to the registered lease
3. Definitions: Definition of key terms used in the agreement including 'Termination Date', 'Notice Period', and 'Security Deposit'
4. Notice of Termination: Formal declaration of intent to terminate, specifying the termination date and confirming compliance with legal notice periods
5. Property Handover: Terms and conditions for returning the property, including cleaning requirements and restoration obligations
6. Final Inspection: Arrangements for the final property inspection and condition assessment
7. Security Deposit Settlement: Process and timeline for the return or settlement of the security deposit
8. Outstanding Payments: Provisions for settling any remaining rent, utilities, or other charges
9. Keys and Access Devices: Requirements for returning all keys, access cards, and related items
10. Governing Law: Confirmation that the termination is governed by Belgian law and specific regional regulations
1. Early Termination Fee: Applicable when specific penalties or fees are agreed upon for early termination
2. Forwarding Address: Section for tenant's new address details, used when future correspondence is necessary
3. Subletting Provisions: Required when terminating a lease that involves subtenants
4. Utilities Transfer: Specific arrangements for transferring or closing utility accounts
5. Renovation Works: Details of any agreed renovations or repairs to be completed before termination
6. Insurance Matters: Provisions regarding the cancellation of rental insurance policies
7. Mediation Clause: Optional dispute resolution provisions for handling disagreements
1. Schedule 1 - Property Condition Report: Detailed documentation of the property's condition at termination compared to initial state
2. Schedule 2 - Utility Readings: Final readings for all relevant utilities and services
3. Schedule 3 - Inventory List: List of any fixtures, fittings, or furniture included in the original lease and their condition
4. Schedule 4 - Outstanding Payments Schedule: Detailed breakdown of any remaining financial obligations
5. Schedule 5 - Photographic Evidence: Dated photographs documenting the property's condition at termination
6. Appendix A - Original Lease Agreement: Copy of the original lease agreement for reference
7. Appendix B - Correspondence History: Copies of relevant communications regarding the termination
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