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Employee Privacy Notice
"I need an Employee Privacy Notice for our Belgian technology startup that processes employee biometric data and uses AI-powered performance monitoring tools, with implementation planned for March 2025."
1. Introduction: Overview of the notice's purpose and the employer's commitment to data protection
2. Data Controller Information: Identity and contact details of the employer as data controller, DPO contact details if applicable
3. Categories of Personal Data: Comprehensive list of personal data types collected and processed about employees
4. Purposes of Processing: Detailed explanation of why the employer processes employee personal data
5. Legal Bases for Processing: Explanation of the legal grounds under GDPR for processing employee data
6. Data Recipients and Transfers: Information about who receives employee data and any international transfers
7. Retention Periods: How long different types of employee data are kept
8. Employee Rights: Explanation of GDPR rights and how employees can exercise them
9. Security Measures: Overview of measures to protect employee data
10. Updates to this Notice: Information about how changes to the notice will be communicated
1. Automated Decision Making: Required if the employer uses automated decision-making or profiling for employee data
2. Specific Processing Activities: Detailed sections on specific types of monitoring or processing (e.g., CCTV, vehicle tracking, electronic communications monitoring)
3. International Operations: Additional section for companies with international operations detailing cross-border data flows
4. Works Council Information: Section addressing specific arrangements agreed with works councils or union representatives
5. Bring Your Own Device Policy: Section needed if employees are allowed to use personal devices for work
6. Covid-19 Related Processing: Special section for pandemic-related data processing if still relevant
1. Data Processing Inventory: Detailed table of data categories, purposes, retention periods, and legal bases
2. Security Procedures: Detailed information about specific security measures and protocols
3. Third Party Processors: List of main data processors and categories of processing activities
4. Cookie Policy: If relevant, detailed information about workplace technology monitoring and cookies
5. Contact Information: Detailed contact information for privacy-related queries, including DPO, HR, and relevant authorities
Authors
Technology
Manufacturing
Financial Services
Healthcare
Retail
Professional Services
Education
Transportation
Construction
Energy
Telecommunications
Public Sector
Non-Profit
Media and Entertainment
Real Estate
Hospitality
Human Resources
Legal
Compliance
Information Technology
Information Security
Data Protection
Risk Management
Internal Audit
Employee Relations
Training and Development
HR Director
Privacy Officer
Data Protection Officer
Legal Counsel
Compliance Manager
HR Manager
IT Security Manager
Employee Relations Manager
Recruitment Manager
Payroll Manager
Benefits Administrator
HR Business Partner
Chief Privacy Officer
General Counsel
Chief Human Resources Officer
HR Operations Manager
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