The End Of Tenancy Agreement is a crucial document used in Belgian property management to formally conclude a tenancy relationship. It is required when a fixed-term or periodic tenancy is coming to an end, whether by expiration or mutual agreement. This document ensures compliance with Belgian federal and regional housing regulations, providing a comprehensive framework for property handover, final inspections, utility settlements, and security deposit returns. It serves as legal protection for both landlords and tenants, documenting the condition of the property, outstanding obligations, and final settlement terms. The agreement is particularly important in Belgium due to strict regional housing regulations and specific requirements regarding security deposits and property condition assessments.
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1. Parties: Identification of the landlord and tenant with full legal names and addresses
2. Background: Brief context of the original tenancy agreement, including property address and lease duration
3. Definitions: Definitions of key terms used throughout the agreement
4. Confirmation of Tenancy End Date: Formal acknowledgment of the tenancy termination date and compliance with notice requirements
5. Property Inspection: Details of the final inspection process and comparison with initial inventory
6. Utility Readings and Bills: Final meter readings and arrangement for final utility bills
7. Security Deposit Settlement: Process and timeline for security deposit return, including any deductions
8. Outstanding Payments: Statement of any remaining rent, charges, or other payments due
9. Keys and Access Devices: Confirmation of return of all keys, access cards, and remote controls
10. Forwarding Address: Tenant's new address for future correspondence
11. Final Settlement: Timeline and process for concluding all financial matters
12. Governing Law: Confirmation that the agreement is governed by Belgian law and relevant regional regulations
1. Furnished Property Returns: Required when the property was let furnished, detailing the return and condition of furniture
2. Decoration and Alterations: Required when the tenant made approved changes to the property, documenting their resolution
3. Professional Cleaning: Include when there are specific cleaning requirements or arrangements
4. Garden and External Areas: Required when the property includes outdoor spaces with specific maintenance requirements
5. Mail Forwarding: Include when specific arrangements for mail forwarding are agreed
6. Dispute Resolution: Include when specific dispute resolution procedures are agreed beyond standard legal processes
7. Insurance Claims: Required when there are ongoing or pending insurance claims related to the property
1. Schedule 1 - Property Condition Report: Detailed report comparing property condition at start and end of tenancy
2. Schedule 2 - Meter Readings: Final readings for all utilities with supporting photographs
3. Schedule 3 - Inventory Check-out Report: Detailed inventory check-out report for furnished properties
4. Schedule 4 - Photographic Evidence: Dated photographs of property condition at check-out
5. Schedule 5 - Damage Cost Assessment: If applicable, detailed assessment of any damage costs with supporting quotes
6. Appendix A - Original Tenancy Agreement: Copy of the original tenancy agreement for reference
7. Appendix B - Maintenance Records: Records of maintenance and repairs during tenancy
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