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An Intent to Sue Letter is a crucial pre-litigation document in the Belgian legal system, serving as a formal final warning before initiating court proceedings. This document is typically used when previous attempts to resolve a dispute have failed and the aggrieved party is prepared to take legal action. Under Belgian law, while not always mandatory, sending such a letter is highly recommended as it can strengthen the sender's position in subsequent legal proceedings and may help avoid costly litigation if the recipient responds positively. The letter must be carefully drafted to comply with Belgian civil law requirements, including specific language requirements depending on the region (French, Dutch, or German), and should clearly establish the legal basis for the claim, specific demands, and deadline for compliance. It's particularly important in commercial disputes, contract breaches, property matters, and debt collection cases.

1. Sender Details: Full legal name, address, and contact information of the party sending the letter

2. Recipient Details: Full legal name, address, and contact information of the party being put on notice

3. Date and Reference: Current date and any relevant reference numbers or identifiers

4. Subject Line: Clear indication that this is a formal notice of intent to sue (mise en demeure/ingebrekestelling)

5. Factual Background: Detailed description of the relevant facts and circumstances giving rise to the dispute

6. Legal Basis: Citation of relevant legal provisions and basis for the claim

7. Monetary Demands: Clear statement of the amount being claimed, including any interest or additional costs

8. Deadline for Response: Specific deadline for the recipient to respond or comply with demands

9. Consequences: Clear statement of legal actions that will be taken if demands are not met

10. Closing: Formal closing, including signature block and any required legal declarations