The Termination Of License Agreement Letter is a crucial document used when one party wishes to formally end a licensing arrangement under Belgian law. It is typically employed when a license agreement needs to be terminated either due to breach, mutual agreement, or as per contractual terms. The document must comply with Belgian Civil Code requirements and relevant EU regulations, particularly regarding intellectual property rights and contract termination procedures. This letter serves multiple purposes: it officially communicates the intention to terminate, specifies the termination date, outlines post-termination obligations, addresses any outstanding payments or obligations, and provides instructions for the disposition of licensed materials. It's essential for maintaining clear business records and preventing future disputes by documenting the formal end of the licensing relationship.
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1. Letter Header: Date, recipient's full name, title, company name, and address
2. Reference Line: Clear reference to the original License Agreement including its date and parties
3. Opening Statement: Formal opening and clear statement of the letter's purpose regarding termination
4. Termination Details: Specific details about the termination including effective date and reference to relevant termination clause from original agreement
5. Legal Basis: Citation of the contractual or legal basis for termination
6. Post-Termination Obligations: Overview of immediate actions required, including cessation of license use and return/destruction of materials
7. Final Settlement: Details of any final payments, refunds, or financial settlements required
8. Closing Statement: Professional closing with any deadlines for response or action
9. Signature Block: Space for signature, name, and title of the authorized representative
1. Breach Details: Include only if termination is due to breach - detailed description of the breach and any relevant history
2. Cure Period Reference: Include if there was a cure period provided and its outcome
3. Transition Arrangements: Include if specific transition support or arrangements are needed
4. Confidentiality Reminder: Include if there are specific confidentiality obligations that survive termination
5. Dispute Resolution: Include if there are ongoing disputes or specific dispute resolution procedures to be followed
1. Schedule A - Asset Inventory: List of licensed materials to be returned or destroyed
2. Schedule B - Outstanding Payments: Detailed list of any outstanding payments or financial settlements
3. Schedule C - Termination Timeline: Specific timeline for termination activities and deadlines
4. Schedule D - Handover Protocol: Detailed protocol for returning or destroying licensed materials if complex
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