An Annual General Meeting Resolution is a crucial corporate governance document required under Canadian law to formally record decisions made at a company's annual general meeting. This document is mandatory for all incorporated companies in Canada and must be prepared in compliance with either federal (CBCA) or provincial corporate legislation. It becomes necessary whenever a company holds its annual general meeting, typically within 15 months of the previous AGM and no later than 6 months after the company's financial year-end. The resolution document includes essential information such as meeting details, attendance records, voting results, and formal certifications of passed resolutions. It serves as legal evidence of corporate decisions and is often required by regulatory bodies, financial institutions, and other stakeholders for various corporate transactions.
Create a bespoke document in minutes, or upload and review your own.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Get your first 2 documents free
Your data doesn't train Genie's AI
You keep IP ownership聽of your information
Key Requirements PROMPT example:
Annual General Meeting Resolution
I need an Annual General Meeting Resolution for a Canadian technology startup to approve our financial statements, elect three new board members, and authorize a new stock option plan for employees, with the meeting scheduled for March 15, 2025.
1. Title and Corporate Information: Formal title of the document, full legal name of the corporation, and corporation number
2. Meeting Details: Date, time, location of the meeting, and confirmation of proper notice given
3. Attendance and Quorum: Record of shareholders present or represented, confirmation of quorum requirements met
4. Preamble: Standard recitals confirming the meeting was duly constituted and proper procedures were followed
5. Resolutions: The actual resolutions voted upon, clearly numbered and stated
6. Voting Results: Record of votes cast for each resolution (for, against, abstentions)
7. Certification: Formal certification by the appropriate corporate officer(s) that the resolutions were duly passed
8. Signature Block: Space for required signatures with names and titles of signing officers
1. Chairman's Declaration: Optional declaration by the meeting chairman confirming proper conduct of the meeting, used in more formal or contentious situations
2. Dissenting Votes: Detailed record of any dissenting votes and shareholders, included when there are significant opposing votes
3. Scrutineer's Report: Required when scrutineers are appointed for complex voting matters or contested resolutions
4. Related Party Disclosures: Required when resolutions involve related party transactions or conflicts of interest
1. Schedule A - Voting Summary: Detailed breakdown of votes cast, including proxy votes and voting percentages
2. Schedule B - Notice of Meeting: Copy of the notice of meeting sent to shareholders
3. Schedule C - Scrutineer's Detailed Report: Detailed voting analysis and verification when scrutineers are appointed
4. Appendix 1 - Supporting Documents: Any relevant supporting documents referenced in the resolutions
5. Appendix 2 - Proxy Forms: Copies of proxy forms received for the meeting
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Technology
Real Estate
Mining
Energy
Retail
Healthcare
Telecommunications
Transportation
Professional Services
Consumer Goods
Agriculture
Media and Entertainment
Relevant Teams
Legal
Corporate Secretariat
Board Administration
Corporate Governance
Compliance
Executive Leadership
Investor Relations
Corporate Affairs
Finance
Relevant Roles
Corporate Secretary
General Counsel
Legal Director
Chief Executive Officer
Chief Financial Officer
Board Chairman
Company Director
Compliance Officer
Corporate Governance Officer
Legal Counsel
Board Administrator
Executive Assistant to Board
Corporate Affairs Manager
Investor Relations Manager
Find the exact document you need
Removing A Director By Ordinary Resolution
Template for removing a director by ordinary resolution under Canadian corporate law, including required procedures and documentation.
find out more
Resolution Of Sole Shareholder
A Canadian corporate document recording formal decisions made by a corporation's sole shareholder under federal or provincial law.
find out more
Shareholders Resolution Approving Voluntary Dissolution Of The Company
A Canadian corporate resolution documenting shareholders' approval for voluntary company dissolution, authorizing officers to proceed with the dissolution process.
find out more
Written Resolution In Lieu Of Annual General Meeting
A Canadian corporate document that replaces the annual general meeting with written shareholder approvals for required annual corporate matters.
find out more
Resolution In Lieu Of A Shareholders Meeting
A Canadian legal document that enables shareholders to make corporate decisions through written resolution instead of holding a formal meeting, requiring unanimous consent under federal or provincial law.
find out more
Resolution By Shareholders
A Canadian legal document recording formal decisions made by company shareholders, governed by federal and/or provincial corporate laws.
find out more
Board Resolution For Approval Of Shareholders Agreement
A Canadian corporate document recording the board of directors' formal approval and authorization of a shareholders agreement, ensuring compliance with federal or provincial corporate law.
find out more
Annual General Meeting Resolution
A formal Canadian corporate document recording resolutions passed at an annual general meeting, compliant with federal or provincial corporate law.
find out more
Shareholder Special Resolution
A formal Canadian corporate document recording significant shareholder decisions requiring supermajority approval under federal or provincial corporate law.
find out more
Ordinary Resolution Of Shareholders
A Canadian corporate document recording shareholder decisions made by simple majority vote under federal or provincial corporate law.
find out more
General Meeting Resolution
A formal document recording decisions made at a corporate general meeting under Canadian federal or provincial corporate law.
find out more
Download our whitepaper on the future of AI in Legal
By providing your email address you are consenting to our Privacy Notice.
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
Our bank-grade security infrastructure undergoes regular external audits
We are ISO27001 certified, so your data is secure
Organizational security
You retain IP ownership of your documents
You have full control over your data and who gets to see it
Innovation in privacy:
Genie partnered with the Computational Privacy Department at Imperial College London
Together, we ran a 拢1 million research project on privacy and anonymity in legal contracts
Want to know more?
Visit our for more details and real-time security updates.
Read our Privacy Policy.