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1. Sender's Information: Full contact details of the sender, including name, address, and any relevant identification (e.g., unit number if a tenant)
2. Date: Current date of the letter
3. Recipient's Information: Full details of the property management company, including legal name, address, and responsible person's name/title if known
4. Subject Line: Clear indication that this is a demand letter and brief reference to the issue
5. Relationship Statement: Brief explanation of the relationship between sender and property management company
6. Issue Description: Detailed description of the problem or complaint, including relevant dates and specifics
7. Evidence Reference: Reference to supporting documentation, photos, communications, or witness statements
8. Legal Basis: Citation of relevant laws, regulations, or contract terms that support the demand
9. Specific Demands: Clear, itemized list of actions required from the property management company
10. Deadline: Specific timeframe for compliance with the demands
11. Consequences: Statement of intended legal action if demands are not met
12. Closing: Professional closing statement with clear contact information for response
1. Previous Communications: Summary of prior attempts to resolve the issue, used when there is a documented history of communication
2. Health and Safety Concerns: Detailed section about health/safety violations, included when relevant to the complaint
3. Financial Details: Breakdown of costs, damages, or financial demands, included when monetary compensation is sought
4. Third Party Reports: Reference to professional assessments or reports, included when external expert opinion supports the case
5. Regulatory Violations: Specific section detailing violations of property management regulations, included when applicable
6. Good Faith Statement: Statement expressing willingness to negotiate or mediate, included when seeking to maintain professional relationship
1. Photographic Evidence: Dated and labeled photographs documenting the issues
2. Communication Log: Chronological record of all relevant communications with the property management company
3. Expense Records: Documentation of costs incurred due to the issue
4. Expert Reports: Copies of any professional assessments or inspection reports
5. Relevant Contracts: Copies of lease agreements or other relevant contracts
6. Witness Statements: Written statements from witnesses or affected parties
Real Estate
Property Management
Legal Services
Construction and Maintenance
Insurance
Residential Housing
Commercial Property
Facility Management
Consumer Services
Building Management
Legal
Property Management
Tenant Relations
Maintenance and Operations
Compliance
Risk Management
Customer Service
Administration
Quality Assurance
Dispute Resolution
Property Manager
Tenant Relations Manager
Building Superintendent
Legal Counsel
Compliance Officer
Facility Manager
Real Estate Manager
Operations Director
Customer Service Manager
Maintenance Supervisor
Risk Management Officer
Property Administrator
Leasing Manager
Asset Manager
Quality Assurance Manager
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