The Early Termination Of Rental Agreement Letter By Tenant is a crucial document in Canadian residential tenancy relationships, designed to formally communicate a tenant's intention to end their lease before the agreed-upon termination date. This document becomes necessary when circumstances such as job relocation, family emergencies, health issues, or other significant life changes require tenants to break their lease early. The letter must comply with provincial residential tenancy laws, which vary across Canadian provinces and territories but generally require specific notice periods and may have provisions for early termination under certain circumstances. The document typically includes the tenant's current contact information, lease details, intended move-out date, reason for termination, and acknowledgment of any financial obligations or penalties as specified in the original lease agreement. It serves as both a legal notice and a professional courtesy, helping to maintain clear communication between parties and potentially mitigating disputes.
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1. Sender's Information: Full name, current rental address, contact information including phone and email
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's or property management company's name and address
4. Subject Line: Clear indication that this is a notice of early lease termination
5. Lease Identification: Details of the current lease including property address and original lease date
6. Notice of Termination: Clear statement of intention to terminate the lease early, including desired move-out date
7. Reason for Termination: Brief explanation of the circumstances necessitating early termination
8. Acknowledgment of Terms: Recognition of lease obligations and any penalties for early termination
9. Request for Property Inspection: Request for move-out inspection and return of security deposit
10. Forwarding Address: New address for future correspondence and security deposit return
11. Closing: Professional closing, signature, and printed name
1. Special Circumstances: Include when termination is due to domestic violence, military deployment, health issues, or other legally protected reasons
2. Maintenance History: Include if there have been significant maintenance issues or repairs affecting habitability
3. Sublet/Assignment Request: Include if proposing a replacement tenant or requesting permission to sublet
4. Covid-19 Considerations: Include if the termination is related to pandemic circumstances
5. Rent Payment Status: Include if there are any discussions needed about final rent payments or adjustments
6. Property Condition: Include if there are specific issues about property condition or improvements made
1. Documentation of Cause: Supporting documents for early termination (medical certificates, employment letters, court orders, etc.)
2. Photo Documentation: Current photos of the property condition if relevant
3. Maintenance Records: Copies of maintenance requests and landlord responses if relevant to termination
4. Payment History: Record of rent payments and any relevant financial documentation
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