An Employee Housing Agreement becomes necessary when an organization provides residential accommodation to its employees as part of their employment package or due to work location requirements. This document is particularly relevant in Canadian jurisdictions where remote work locations, seasonal employment, or specific job requirements necessitate employer-provided housing. The agreement covers essential aspects such as rental terms, maintenance responsibilities, occupancy conditions, and the crucial relationship between employment status and housing rights. It must carefully balance the employer's interests with employee rights while ensuring compliance with provincial residential tenancy laws, employment standards, and human rights legislation. The document is especially common in industries operating in remote locations or where housing is a key component of the employment package.
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1. Parties: Identifies the employer/landlord and employee/tenant, including their legal names and addresses
2. Background: Explains the context of the agreement - that housing is being provided as part of employment
3. Definitions: Defines key terms used throughout the agreement including 'Premises', 'Term', 'Rent', 'Employment Agreement', etc.
4. Term of Occupancy: Specifies the duration of the housing arrangement and its relationship to employment
5. Premises Description: Detailed description of the housing unit being provided
6. Rent and Payment Terms: Details of rent amount, payment method, and any salary deduction arrangements
7. Utilities and Services: Specifies which utilities are included and who is responsible for payments
8. Maintenance and Repairs: Outlines responsibilities for maintaining the premises
9. Use of Premises: Permitted uses of the property and any restrictions
10. Occupants: Identifies who is permitted to occupy the premises
11. Employee Obligations: Specific responsibilities of the employee as tenant
12. Employer Rights and Obligations: Specific responsibilities of the employer as landlord
13. Termination: Conditions for termination, including employment-related termination
14. Vacating the Premises: Process and requirements for moving out
15. General Provisions: Standard legal clauses including governing law, amendments, notices
1. Furniture and Equipment: Include when the housing is furnished or includes specific equipment
2. Parking: Include when parking spaces are provided with the housing
3. Pets: Include when there are specific policies regarding pets
4. Insurance Requirements: Include when specific insurance is required from the employee
5. Shared Facilities: Include when the housing includes shared or common areas
6. Special Work Requirements: Include when housing is tied to specific job duties (e.g., on-site caretaker)
7. Relocation Provisions: Include when there's possibility of relocating the employee to different housing
1. Schedule A - Property Description: Detailed description of premises including floor plans and photographs
2. Schedule B - Inventory List: List of furnished items and equipment provided with the housing
3. Schedule C - House Rules: Specific rules and regulations for the property
4. Schedule D - Maintenance Schedule: Schedule of regular maintenance and inspections
5. Schedule E - Utility Agreement: Details of utility arrangements and payment responsibilities
6. Appendix 1 - Move-in Inspection Report: Documentation of property condition at move-in
7. Appendix 2 - Emergency Procedures: Emergency contact information and procedures
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Employee Housing Agreement
A Canadian legal agreement establishing terms for employer-provided housing, combining residential tenancy and employment law requirements.
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