The End Of Tenancy Agreement Letter is a crucial document in Canadian residential and commercial property management, serving as the formal notification of a tenant's intention to terminate their lease agreement. This document is typically required when a tenant plans to end their tenancy, whether at the natural conclusion of their lease term or through early termination where permitted. It must comply with provincial tenancy laws regarding notice periods and required information. The letter should include specific details about the property, move-out date, forwarding address, and requests for property inspection and security deposit return. This document helps protect both parties' interests by creating a clear record of the intended termination and related arrangements, while ensuring compliance with local tenancy regulations.
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1. Sender's Contact Information: Full name, current address, and contact details of the tenant
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's or property management company's name and address
4. Property Address: Complete address of the rental property being vacated
5. Formal Notice Statement: Clear statement of intention to end tenancy with specific end date
6. Current Lease Details: Reference to current lease agreement including start date and type (fixed-term/monthly)
7. Move-out Date: Specific date when the property will be vacated
8. Security Deposit Instructions: Request for security deposit return and preferred method of return
9. Forwarding Address: New address for future correspondence and deposit return
10. Final Inspection Request: Request for property inspection and proposed dates/times
11. Closing: Professional closing with signature and printed name
1. Reason for Termination: Include when required by lease or when termination is due to specific circumstances like job relocation
2. Maintenance Issues: Document any existing maintenance issues that were previously reported but not resolved
3. Early Termination Details: Include when ending lease before the original end date, explaining circumstances and referring to relevant lease clauses
4. Utility Transfer Information: Include when utilities need to be transferred or cancelled
5. Key Return Process: Include specific details about when and how keys will be returned if not doing so during final inspection
1. Property Condition Report: Current condition of the property with photos and notes
2. Maintenance Request History: List of all maintenance requests made during tenancy with dates and outcomes
3. Utility Bills: Copies of final utility bills or proof of payment
4. Original Lease Agreement: Copy of the original lease agreement for reference
5. Move-in Inspection Report: Copy of the initial inspection report from start of tenancy
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Residential Housing
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Student Housing
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Corporate Real Estate
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Relevant Teams
Legal
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Facilities Management
Tenant Relations
Administrative Services
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Asset Management
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Relevant Roles
Property Manager
Leasing Agent
Real Estate Manager
Tenant Relations Coordinator
Housing Administrator
Facilities Manager
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Real Estate Administrator
Property Management Supervisor
Residential Services Coordinator
Corporate Real Estate Manager
Tenancy Relations Officer
Building Manager
Real Estate Operations Director
Housing Officer
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