An Exit Letter From Employee To Employer is a crucial document in Canadian employment relationships that formally communicates an employee's decision to end their employment. This document is used when an employee has made the decision to leave their position and needs to provide formal written notice to their employer. The letter should comply with Canadian employment standards, including appropriate notice periods which vary by province and length of service. It typically includes the resignation date, notice period, transition plans, and may address final pay and benefits arrangements. This document is particularly important as it creates a clear record of the employee's voluntary departure and helps maintain professional relationships while ensuring compliance with legal requirements.
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1. Letter Header: Employee's contact information, date, and employer's address
2. Formal Salutation: Appropriate greeting to the recipient (usually direct supervisor or HR manager)
3. Statement of Resignation: Clear statement of intention to resign and specification of current position
4. Last Working Day: Explicit mention of the final day of employment and notice period being provided
5. Handover Plans: Brief outline of intention to ensure smooth transition of duties and responsibilities
6. Expression of Gratitude: Professional acknowledgment of opportunities and experiences gained during employment
7. Signature Block: Formal closing, signature, and typed name of the employee
1. Reason for Departure: Optional brief explanation of resignation reason, included when maintaining transparency is beneficial and the reason is professional
2. Future Contact Information: Personal contact details for future correspondence, included when employee wishes to maintain professional connections
3. Specific Project Status: Brief status update on key projects, included when managing significant ongoing work
4. Offer of Extended Support: Proposal to assist beyond notice period, included when willing to help with transition after departure
5. Request for Reference: Professional request for future employment reference, included when appropriate based on relationship with employer
1. Current Project List: Detailed list of ongoing projects and their status, attached when handling complex role transition
2. Handover Document: Comprehensive document detailing key responsibilities and ongoing tasks
3. Contact List: List of key stakeholders and contacts relevant to current role and projects
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