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The Job Contract Renewal Request Letter is a crucial document in Canadian employment relations, typically utilized when a fixed-term employment contract is approaching its end date and the employee wishes to continue their employment relationship. This document should be submitted with adequate notice before the current contract expires, usually 1-3 months prior, depending on the organization's policies and the position's seniority. The letter must comply with Canadian employment standards, including both federal labor laws and provincial employment regulations. It serves as a formal initiation of the renewal process and typically includes current employment details, performance highlights, and any proposed modifications to existing terms. The document is particularly important in sectors where contract-based employment is common and helps maintain clear communication between employees and employers regarding continued employment intentions.

1. Date and Contact Information: Current date and complete contact information for both sender and recipient

2. Subject Line: Clear indication that this is a contract renewal request

3. Salutation: Professional greeting to the appropriate person (usually supervisor or HR manager)

4. Opening Paragraph: Reference to current position and contract expiration date

5. Current Role Summary: Brief overview of current responsibilities and duration of employment

6. Performance Highlights: Key achievements and contributions during the current contract period

7. Renewal Request: Formal request for contract renewal, including desired duration

8. Closing: Professional closing with expression of gratitude and interest in discussing further

9. Signature Block: Full name, current position, and contact information