The Lease Expiration Notice is a critical document used in Canadian property management when a landlord needs to formally communicate the natural conclusion of a lease agreement. This notice must comply with provincial legislation, which varies by jurisdiction but typically requires specific notice periods and content requirements. The document is used when a fixed-term lease is approaching its end date and the landlord has decided not to offer renewal. It should contain precise identification of the property, parties involved, relevant dates, and move-out requirements. The Lease Expiration Notice serves as an important legal record and should be issued in accordance with the notice periods specified in the original lease agreement and applicable provincial landlord-tenant laws. This document helps ensure a smooth transition at the end of the lease term and protects both parties by clearly documenting the intended conclusion of the tenancy.
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1. Sender Information: Full name and contact details of the landlord or property management company
2. Date: Current date when the notice is being issued
3. Recipient Information: Full name and current address of the tenant(s)
4. Property Identification: Complete address and description of the leased property
5. Lease Reference: Reference to the original lease agreement including its execution date
6. Notice of Expiration: Clear statement that the lease is expiring and will not be renewed
7. Key Dates: Specific mention of the lease end date and the date by which the property must be vacated
8. Surrender Requirements: Basic requirements for returning the property in appropriate condition
9. Signature Block: Space for landlord/authorized representative's signature and date
1. Security Deposit Information: Include when there is a security deposit to be returned, outlining the process and requirements for its return
2. Inspection Arrangements: Include when a formal move-out inspection needs to be scheduled
3. Outstanding Obligations: Include when there are any outstanding rent payments or other obligations that need to be addressed
4. Forwarding Address Request: Include when requiring the tenant to provide a forwarding address for future correspondence or deposit return
5. Utilities Transfer: Include when there are specific requirements regarding the transfer or disconnection of utilities
6. Key Return Instructions: Include when specific arrangements for returning keys need to be detailed
1. Move-Out Checklist: Detailed list of cleaning and maintenance requirements for vacating the property
2. Property Condition Report Form: Form to be used during final inspection
3. Security Deposit Statement: Detailed breakdown of any deductions from security deposit, if applicable
4. Utility Companies Contact List: List of relevant utility companies and contact information for service termination
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