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Offer Letter For Unpaid Internship Template for Canada

A formal offer letter template designed for Canadian organizations to extend unpaid internship opportunities that comply with provincial and federal employment standards. This document establishes the terms and conditions of an unpaid internship while ensuring alignment with academic program requirements, as mandated by Canadian law. It outlines the educational objectives, duration, supervision structure, and learning outcomes while clearly stating the unpaid nature of the position and its connection to the intern's academic studies. The letter includes necessary legal provisions to protect both the organization and the intern while maintaining focus on the educational and developmental aspects of the internship.

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What is a Offer Letter For Unpaid Internship?

The Offer Letter For Unpaid Internship is a crucial document for Canadian organizations seeking to engage students in educational work experiences. This document type is specifically designed to comply with strict Canadian provincial and federal requirements that generally only permit unpaid internships when they are part of an academic program. The letter serves as both a formal offer and a documented agreement between the organization, the intern, and their educational institution. It includes essential details about the learning objectives, supervision, duration, and academic credit components, while clearly establishing the unpaid nature of the position. This document type is particularly important given the increasing scrutiny of unpaid internships in Canada and the need to ensure all such arrangements provide legitimate learning experiences that benefit the intern's education.

What sections should be included in a Offer Letter For Unpaid Internship?

1. Company Letterhead: Official company letterhead including company name, address, and contact information

2. Date: Current date of the offer letter

3. Recipient Details: Intern's full name and address

4. Salutation: Professional greeting to the intern

5. Opening Paragraph: Enthusiastic welcome and confirmation of the internship offer

6. Position Details: Title of internship position and department/team

7. Educational Program Connection: Clear statement of the connection to the intern's academic program and educational institution

8. Duration and Schedule: Start date, end date, and expected weekly schedule

9. Duties and Responsibilities: Overview of key tasks and learning objectives

10. Supervision and Mentorship: Details about supervision structure and mentoring arrangements

11. Legal Status: Clear statement about unpaid nature and compliance with relevant employment standards

12. Closing and Signatures: Acceptance deadline, signature lines for both parties

13. Contact Information: Details of who to contact with questions about the offer

What sections are optional to include in a Offer Letter For Unpaid Internship?

1. Benefits and Resources: Any non-monetary benefits provided (e.g., transit passes, meal allowances, parking) - include if applicable

2. Technology and Equipment: Details about provided equipment or technology requirements - include if intern needs specific tools

3. Travel Requirements: Any travel expectations or arrangements - include if position involves travel

4. Dress Code: Specific dress code requirements - include if different from standard business attire

5. Language Requirements: Language proficiency requirements - include in bilingual workplaces

6. Academic Credit Details: Specific requirements for academic credit - include if coordinating with educational institution

7. Remote Work Arrangements: Details about remote work policies - include if position isn't fully on-site

What schedules should be included in a Offer Letter For Unpaid Internship?

1. Schedule A - Internship Learning Plan: Detailed outline of learning objectives, milestones, and evaluation criteria

2. Schedule B - Workplace Policies: Key company policies applicable to interns

3. Schedule C - Confidentiality Agreement: Standard confidentiality terms for intern to sign

4. Schedule D - Academic Institution Requirements: Specific requirements from the educational institution

5. Schedule E - Health and Safety Guidelines: Workplace safety protocols and procedures

6. Appendix 1 - Required Documentation Checklist: List of documents intern needs to provide (e.g., proof of enrollment, insurance forms)

7. Appendix 2 - Emergency Contact Form: Emergency contact information form for intern to complete

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Canada

Cost

Free to use

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