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Offer Letter Rescinded
"I need to draft an Offer Letter Rescinded document for a senior software developer position where the candidate failed to pass the background check, and we need to withdraw the offer that was made for a January 15, 2025 start date while maintaining professional relationships as they might be suitable for future positions."
1. Recipient Information and Date: Full name and address of the candidate, date of the rescission letter
2. Reference to Original Offer: Clear identification of the original offer letter, including position title and date of offer
3. Clear Statement of Rescission: Unambiguous statement that the offer of employment is being withdrawn
4. Basis for Rescission: Brief, factual explanation of the legitimate business reason for withdrawing the offer
5. Return of Documents/Property: Request for return of any company property or documents provided during the hiring process
6. Closing Statement: Professional closing with apology for any inconvenience and good wishes for future endeavors
7. Signature Block: Official signature, name, and title of the authorized company representative
1. Legal Compliance Statement: Statement confirming compliance with relevant employment laws and regulations, used when there's higher risk of legal challenge
2. Alternative Positions: Information about alternative positions if available, used when company wishes to maintain relationship with candidate
3. Compensation for Expenses: Details of any reimbursement for expenses incurred by candidate, used when candidate has incurred relocation or other significant expenses
4. Non-Disclosure Reminder: Reminder of any confidentiality obligations, used when candidate had access to sensitive information
5. Appeal Process: Information about any internal appeal process, used in larger organizations with formal appeal procedures
1. Documentation of Cause: Supporting evidence or documentation justifying the rescission (e.g., failed background check results, verification of misrepresented credentials)
2. Expense Reimbursement Form: Form for claiming any eligible expenses incurred by the candidate
3. Original Offer Letter: Copy of the original offer letter being rescinded
4. Legal Review Checklist: Internal document confirming legal review of the rescission decision and documentation
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