The Paying Agency Agreement is a critical document used in Canadian financial markets when an issuer needs to appoint a financial institution to manage payment distributions to security holders. This agreement is particularly relevant for debt securities, bond issuances, and other financial instruments where regular payments need to be processed and distributed. The document details the paying agent's duties, payment procedures, compliance requirements, and risk management protocols, while ensuring adherence to Canadian federal and provincial regulations. It's commonly used in conjunction with securities offerings, bond issuances, and structured finance transactions, providing a robust framework for payment administration and financial intermediary services. The agreement must comply with Canadian banking regulations, securities laws, and anti-money laundering legislation, making it essential for established financial institutions operating in Canada.
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1. Parties: Identifies the issuer, the paying agent, and any other relevant parties to the agreement
2. Background: Sets out the context of the agreement, including reference to any related securities or debt instruments
3. Definitions: Defines key terms used throughout the agreement
4. Appointment and Authority: Formal appointment of the paying agent and scope of authority
5. Duties of the Paying Agent: Detailed description of the paying agent's core responsibilities and obligations
6. Payment Procedures: Specific procedures for processing and distributing payments
7. Records and Reporting: Requirements for maintaining records and providing reports
8. Fees and Expenses: Details of compensation and reimbursement of expenses
9. Standard of Care: Establishes the required standard of care and performance
10. Compliance Requirements: Obligations regarding regulatory compliance, AML, and other applicable laws
11. Representations and Warranties: Standard representations and warranties from all parties
12. Liability and Indemnification: Limitations of liability and indemnification provisions
13. Term and Termination: Duration of the agreement and termination provisions
14. Confidentiality: Provisions regarding confidential information
15. General Provisions: Standard boilerplate clauses including notices, amendments, governing law, etc.
1. Additional Services: Details any additional services beyond basic paying agent duties, used when the agent provides extra services
2. Tax Matters: Specific provisions regarding tax withholding and reporting, included when relevant to the payment structure
3. Electronic Processing: Provisions for electronic payment processing and systems, included when electronic methods are used
4. Foreign Currency Provisions: Specific provisions for handling multiple currencies, included for cross-border payments
5. Sub-Agents: Provisions regarding the appointment and oversight of sub-agents, included when sub-agents may be needed
6. Force Majeure: Specific provisions for handling unforeseen events, included based on risk assessment
7. Business Continuity: Provisions regarding backup procedures and disaster recovery, included for critical payment services
1. Schedule A - Fee Schedule: Detailed breakdown of all fees and charges
2. Schedule B - Payment Procedures: Detailed operational procedures for processing payments
3. Schedule C - Form of Payment Notice: Standard form for payment notifications
4. Schedule D - Authorized Signatories: List of authorized signatories and signature specimens
5. Schedule E - Service Levels: Detailed service level requirements and metrics
6. Appendix 1 - Compliance Requirements: Detailed compliance procedures and requirements
7. Appendix 2 - Required Reports: Templates and specifications for required reports
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Capital Markets
Investment Management
Corporate Finance
Securities Services
Trust Services
Insurance
Real Estate Investment
Infrastructure Finance
Government and Public Sector
Relevant Teams
Legal
Finance
Treasury
Operations
Compliance
Risk Management
Corporate Services
Securities Operations
Payment Operations
Relationship Management
Trust Services
Account Management
Relevant Roles
Chief Financial Officer
Treasury Manager
Corporate Treasurer
Finance Director
Compliance Officer
Legal Counsel
Corporate Secretary
Operations Manager
Relationship Manager
Trust Officer
Payment Services Manager
Securities Operations Manager
Risk Manager
Account Manager
Financial Controller
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