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Polite Way To Decline A Job Offer Template for Canada

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Key Requirements PROMPT example:

Polite Way To Decline A Job Offer

"I need a Polite Way To Decline A Job Offer for a senior software developer position at a tech startup, as I've accepted another role with better remote work options, but I want to maintain a positive relationship as they're a leading company in my industry."

Document background
The Polite Way To Decline A Job Offer document is essential in modern professional communications within the Canadian business environment. It is typically used when a candidate has received a formal job offer but has decided not to accept the position, whether due to accepting another offer, personal circumstances, or other professional reasons. The document needs to balance professional courtesy with clear communication, ensuring compliance with Canadian business practices and maintaining potential future opportunities. This type of communication is crucial for preserving professional networks and maintaining a positive reputation in the industry, while adhering to Canadian business etiquette standards. The document should be crafted to avoid any potential legal implications while maintaining professionalism and clarity in the declination process.
Suggested Sections

1. Opening and Recipient Details: Formal letter heading including date, recipient's name, title, company name, and address

2. Greeting: Professional salutation, preferably addressing the specific person who extended the offer

3. Expression of Gratitude: Thank the employer for the offer and acknowledge the time invested in the interview process

4. Clear Statement of Decline: Direct but polite statement declining the job offer

5. Brief Explanation: A concise, professional reason for declining without oversharing

6. Professional Bridge Maintenance: Expression of goodwill and interest in maintaining professional connections

7. Closing: Professional sign-off with your name and contact information

Optional Sections

1. Specific Feedback: When specifically requested by the company or when there are constructive points about the role or process that could be valuable for the employer

2. Alternative Candidate Recommendation: If you know a qualified candidate who might be suitable for the role, and you have their permission to share their information

3. Future Opportunities: When you're interested in being considered for future roles at the company

4. Confidentiality Acknowledgment: When sensitive information was shared during the interview process, include a statement acknowledging ongoing confidentiality obligations

Suggested Schedules

1. Return of Company Property: If any company materials or documents were provided during the interview process, list them and confirm their return or destruction

2. Expense Reimbursement Form: If there are any agreed-upon interview expenses to be reimbursed, attach the necessary form and receipts

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Technology

Healthcare

Financial Services

Manufacturing

Retail

Education

Government

Non-Profit

Construction

Professional Services

Energy

Transportation

Media and Entertainment

Telecommunications

Agriculture

Mining

Real Estate

Hospitality

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

Legal

Corporate Communications

Executive Leadership

Administrative Support

Relevant Roles

Job Seeker

Graduate

Professional

Manager

Director

Executive

Specialist

Consultant

Analyst

Engineer

Developer

Designer

Administrator

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Vice President

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Chief Financial Officer

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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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