The Request Letter For Refund Of Security Deposit is a crucial document in Canadian residential and commercial tenancy relationships, used when a tenant seeks to recover their security deposit after vacating a rental property. This document is particularly important as it creates a formal record of the request and complies with provincial tenancy laws, which typically specify timeframes for deposit returns and dispute resolution procedures. The letter should be used promptly after moving out and include specific details about the tenancy, property condition, and deposit amount. It's especially relevant in situations where the standard return period has elapsed or there are concerns about potential disputes. The document must align with specific provincial regulations, as security deposit rules vary across Canadian jurisdictions.
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1. Sender's Contact Information: Full name, current address, phone number, and email of the former tenant
2. Date: Current date of writing the letter
3. Recipient's Information: Landlord's/property management company's name and complete address
4. Subject Line: Clear indication that this is a security deposit refund request
5. Rental Property Details: Address of the previously rented property and relevant dates of tenancy
6. Security Deposit Details: Amount paid, date paid, and reference to any relevant documentation
7. Move-out Confirmation: Statement confirming vacation of property and condition upon departure
8. Formal Request: Clear statement requesting the return of the security deposit
9. Payment Instructions: Preferred method of refund payment and relevant details
10. Closing: Professional closing with signature and printed name
1. Dispute Details: Include if there are any disagreements about deductions or property condition
2. Timeline of Communications: Include if there have been previous attempts to recover the deposit
3. Legal Reference: Include specific references to relevant tenancy laws if the landlord has exceeded statutory deadlines
4. Interest Claim: Include if claiming interest on the deposit as per provincial regulations
5. Deadline Statement: Include a specific deadline for response if previous requests have been ignored
1. Move-in Inspection Report: Copy of the original inspection report from the start of tenancy
2. Move-out Inspection Report: Copy of the final inspection report from the end of tenancy
3. Security Deposit Receipt: Copy of the original receipt for the security deposit payment
4. Photographs: Photos documenting the condition of the property at move-out
5. Previous Correspondence: Copies of any relevant previous communications with the landlord
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