The Termination Letter Due To Poor Performance During Probation is a crucial document used by Canadian employers when ending employment relationships during the probationary period. It's typically used within the first 3-6 months of employment when an employee's performance doesn't meet expected standards. The document must comply with provincial employment standards and federal labor laws, including the requirement for good faith in employment relationships. This letter should clearly document performance issues, provide appropriate notice or pay in lieu (if required by provincial law), and include details about final pay and benefits. It serves both as formal communication to the employee and as documentation protecting the employer's interests.
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1. Date and Address Block: Current date and employee's full name and address
2. Subject Line: Clear indication that this is a termination of employment notice
3. Opening Statement: Direct statement of termination decision and effective date
4. Probation Reference: Reference to probationary period and original employment agreement
5. Performance Issues: Brief, factual summary of performance issues that led to the termination
6. Final Pay and Benefits: Details of final salary, vacation pay, and benefits termination
7. Company Property: List of company property to be returned and process for return
8. Closing Statement: Professional closing with contact information for any questions
1. Reference to Previous Warnings: Include if formal warnings or performance improvement discussions were documented
2. Continuation of Benefits: Include if any benefits will continue beyond termination date
3. Confidentiality Reminder: Include if employee had access to sensitive information
4. Outplacement Services: Include if company is offering career transition support
5. Legal Release: Include if requesting employee to sign acknowledgment or release
6. Non-Disparagement Clause: Include if there are concerns about post-employment communications
1. Final Pay Calculation: Detailed breakdown of final pay including salary, vacation pay, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Performance Documentation Summary: Summary of performance issues and any formal warnings given during probation
4. Benefits Summary: Details of benefit termination dates and any conversion options
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