An Accounting Invoice under Swiss jurisdiction is a critical business document used to request payment for goods or services while ensuring compliance with Swiss federal regulations. This document type must adhere to strict requirements set forth by the Swiss Code of Obligations and VAT Act, including specific information about the transaction parties, detailed itemization of goods or services, applicable VAT rates, and payment terms. The Accounting Invoice serves multiple purposes: it acts as a legal demand for payment, provides tax documentation, and serves as an accounting record for both the issuer and recipient. It must include mandatory elements such as the company's registration details, VAT number, and clear payment instructions, while also meeting Swiss requirements for electronic or physical storage and archiving.
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1. Invoice Header: Company details including name, address, registration number, and VAT number
2. Client Information: Complete client details including name, address, and any reference numbers
3. Invoice Details: Invoice number, date, payment due date, and any reference numbers
4. Service/Product Description: Clear itemization of goods or services provided
5. Pricing Information: Unit prices, quantities, and subtotals for each item
6. VAT Details: VAT rate applied, VAT amount, and VAT number as per Swiss requirements
7. Total Amount: Final amount including all taxes and charges
8. Payment Instructions: Bank details, payment methods, and payment terms
9. Legal Notices: Required legal statements and terms under Swiss law
1. Discount Information: Include when early payment or volume discounts apply
2. Currency Information: Required when dealing with foreign currencies, including exchange rates if applicable
3. Purchase Order Reference: Include when the invoice relates to a specific purchase order
4. Delivery Details: Include for goods requiring shipping or delivery information
5. Contract Reference: Include when the invoice relates to a specific contract or framework agreement
1. Detailed Time Sheet: For services billed on a time basis, showing breakdown of hours and activities
2. Product Details: Detailed specifications or descriptions of products when the main invoice shows only summary information
3. Cost Breakdown: Detailed breakdown of complex cost structures or project phases
4. Supporting Documentation: Any required supporting documents such as delivery receipts or work completion certificates
Relevant legal definitions
Clauses
Relevant Industries
Retail
Professional Services
Manufacturing
Construction
Technology
Healthcare
Education
Financial Services
Consulting
Real Estate
Hospitality
Transportation
Agriculture
Energy
Relevant Teams
Finance
Accounting
Accounts Receivable
Accounts Payable
Treasury
Tax
Administration
Credit Control
Billing
Financial Control
Relevant Roles
Accountant
Finance Manager
Accounts Receivable Specialist
Accounts Payable Specialist
Financial Controller
Bookkeeper
Tax Specialist
Finance Director
Business Owner
Office Manager
Billing Coordinator
Credit Controller
Chief Financial Officer
Accounting Clerk
Treasury Manager
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