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The Application Confirmation Letter is a standard document used in Swiss recruitment processes to formally acknowledge the receipt of a job application. This document is typically issued immediately after receiving an application and serves multiple purposes: it confirms receipt of the application materials, outlines the company's recruitment timeline, provides information about data protection practices in accordance with Swiss law, and establishes clear communication channels. The letter must comply with Swiss legal requirements, particularly the Federal Act on Data Protection and the Code of Obligations. It's an essential tool for maintaining professional relationships with candidates and ensuring legal compliance in the recruitment process. The Application Confirmation Letter also helps manage candidate expectations by providing clear information about next steps and timeline, while demonstrating the company's professional approach to recruitment.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Application Reference: Specific reference to the position applied for and when/how the application was received

3. Confirmation Statement: Clear statement confirming receipt of the application

4. Process Timeline: Information about the expected timeline for application review

5. Next Steps: Clear outline of what the applicant can expect next in the process

6. Data Protection Notice: Brief statement about how the applicant's personal data will be handled

7. Contact Information: Details of whom to contact for queries about the application

8. Closing: Professional closing statement, signature block, and company details