A Company Authorization Letter is essential for businesses operating under Swiss law that need to delegate specific powers to individuals to act on behalf of the company. This document is commonly used when companies need to authorize representatives for banking transactions, contract negotiations, regulatory filings, or other business operations. The authorization letter must comply with Swiss legal requirements, particularly the provisions of the Swiss Code of Obligations regarding corporate representation and agency. It typically specifies the scope of authority, duration, and any limitations, while ensuring alignment with the company's articles of association and commercial registry requirements. This document is particularly important for companies with international operations or those requiring formal delegation of authority for specific business activities.
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1. Company Details: Full legal name, registration number, and registered address of the authorizing company
2. Date: Date of issuance of the authorization letter
3. Authorized Person Information: Full name, position, and identification details of the person(s) being authorized
4. Scope of Authority: Clear description of the powers being granted and any limitations
5. Duration: Period of validity of the authorization
6. Signature Requirements: Details of how the authorized person may sign and execute documents
7. Company Representative Signature: Signature block for authorized company representative(s) granting the authority
1. Governing Law Declaration: Explicit statement of Swiss law governance, used when the letter might be used internationally
2. Revocation Terms: Specific conditions under which the authority may be revoked, included when additional control measures are needed
3. Reporting Requirements: Requirements for the authorized person to report on actions taken, included for higher-risk authorizations
4. Delegation Restrictions: Specific restrictions on the ability to delegate the granted authority, included when sub-delegation needs to be controlled
5. Financial Limits: Specific monetary limits on the authority granted, included when financial controls are necessary
1. Copy of Commercial Registry Extract: Recent extract showing the company's registration and existing authorized signatories
2. Identification Documents: Certified copies of identification documents for the authorized person(s)
3. Board Resolution: Copy of the board resolution authorizing the grant of authority (if required)
4. Specimen Signature: Sample signature of the authorized person(s) for verification purposes
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Real Estate
International Trade
Professional Services
Retail
Technology
Healthcare
Construction
Transportation and Logistics
Energy
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Governance
Executive Management
Finance
Operations
Risk Management
Administrative Services
Corporate Secretariat
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
Board Member
Chief Financial Officer
Chief Legal Officer
Company Secretary
Head of Compliance
Regional Director
Department Head
Senior Manager
Legal Counsel
Corporate Governance Officer
Risk Manager
Operations Director
Business Development Manager
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