The Disengagement Letter To Client is a crucial document used when professionally terminating service relationships in Switzerland. It serves as formal notification and documentation of service termination, adhering to requirements under the Swiss Code of Obligations, particularly Article 404 regarding mandate terminations. This document is essential when ending ongoing professional services, whether due to project completion, client request, conflict of interest, or other circumstances. It typically includes termination details, final billing arrangements, document handling procedures, and transition guidance. The letter ensures compliance with Swiss regulatory requirements while maintaining professional standards and protecting both parties' interests. It's particularly important in regulated industries where formal documentation of relationship termination is mandatory.
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1. Date and Address Block: Current date and client's complete contact information
2. Subject Line: Clear indication that this is a Disengagement Letter
3. Opening Paragraph: Reference to the existing engagement and confirmation of termination
4. Scope of Termination: Clear statement of which services are being terminated
5. Effective Date: Specific date when the professional relationship will end
6. Status of Current Matters: Summary of any pending work and its current status
7. Next Steps: Clear instructions on what happens next and any actions required by the client
8. Final Billing: Information about final invoicing and payment arrangements
9. Document Retention: Information about how client files will be handled and retained
10. Closing Paragraph: Professional closure and acknowledgment of the relationship
1. Referral Information: Include when providing recommendations for alternative service providers
2. Urgent Deadlines: Include when there are immediate deadlines or actions the client needs to be aware of
3. Continuing Obligations: Include when there are ongoing confidentiality or other obligations that survive termination
4. Dispute Resolution: Include when there are unresolved disputes or potential issues
5. Return of Property: Include when there is client property or documents to be returned
6. Regulatory Requirements: Include when specific regulatory notifications or actions are required
1. Schedule of Pending Matters: Detailed list of any unfinished work or matters requiring attention
2. Final Invoice: Detailed breakdown of final charges and payment status
3. Document Inventory: List of client documents and files being returned or retained
4. Handover Instructions: Detailed instructions for transition to new service providers if applicable
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